The Termination of Appointment Letter is a crucial document used in Pakistan when formally ending an employment relationship. It must comply with the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and other relevant Pakistani labor laws. This document is essential for both protecting the employer's interests and ensuring fair treatment of the employee during the separation process. The letter should be used when terminating employment for any reason, including resignation, redundancy, performance issues, or organizational restructuring. It typically includes critical information such as the termination date, notice period, final settlement details, and post-employment obligations. The document serves as official evidence of employment termination and helps prevent future disputes by clearly documenting the terms of separation.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name, designation, and address
3. Subject Line: Clear indication that this is a termination of appointment letter
4. Opening Statement: Reference to employment contract and formal notification of termination
5. Termination Details: Effective date of termination and notice period details
6. Reason for Termination: Brief statement of the grounds for termination, ensuring compliance with Pakistani labor laws
7. Final Settlement: Information about final salary, benefits, and dues to be settled
8. Company Property: Instructions regarding return of company assets and documents
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Closing Statement: Professional closing with good wishes for future endeavors
11. Signature Block: Authorized signatory details and company stamp
1. Garden Leave: Include when employee is being placed on garden leave during notice period
2. Non-Compete Reminder: Include if employment contract contained non-compete clauses
3. Severance Package: Include when offering additional compensation beyond statutory requirements
4. Transition Responsibilities: Include when employee needs to handle specific handover duties
5. References: Include if company policy allows providing references and terms thereof
6. Legal Rights Statement: Include when termination involves potential legal considerations or disputes
7. Exit Interview: Include when company requires an exit interview process
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: List of company assets to be returned
3. Clearance Form: Document requiring signatures from various departments confirming no pending dues/issues
4. Benefits Continuation Notice: Details of any benefits that continue post-termination or their conversion options
5. Exit Process Checklist: Step-by-step guide for completing the termination process
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