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1. Sender's Details: Full company name, address, and contact information of the sending party
2. Date: Current date of the letter
3. Recipient's Details: Full name, title, company name, and address of the recipient
4. Subject Line: Clear reference to 'Contract Renewal Request' and the specific contract reference number
5. Reference Details: Original contract details including date, parties, and contract reference number
6. Renewal Request Statement: Clear statement of intent to renew the contract
7. Current Contract Status: Brief overview of current contract status and expiration date
8. Closing: Professional closing statement with expected timeline for response
9. Signature Block: Name, title, and signature of authorized representative
1. Performance Summary: Brief overview of successful contract performance to date - include when there's a positive track record to highlight
2. Proposed Modifications: Any requested changes to the original contract terms - include only if modifications are being requested
3. Business Case: Justification for renewal - include when dealing with government contracts or when renewal isn't automatic
4. Relationship Value: Overview of the business relationship's value - include for strategic partnerships or major contracts
1. Current Contract Copy: Copy of the existing contract being referenced for renewal
2. Performance Reports: Summary of key performance indicators or delivery metrics, if relevant
3. Supporting Documentation: Any certificates, compliance documents, or other relevant paperwork required for renewal
Manufacturing
Information Technology
Professional Services
Construction
Retail
Healthcare
Education
Telecommunications
Financial Services
Real Estate
Energy
Transportation and Logistics
Agriculture
Mining and Resources
Media and Entertainment
Legal
Procurement
Contract Administration
Business Development
Operations
Finance
Commercial
Supply Chain
Administration
Compliance
Vendor Management
Contract Manager
Procurement Manager
Legal Counsel
Business Development Manager
Account Manager
Project Manager
Operations Director
Chief Financial Officer
Commercial Director
Vendor Relations Manager
Supply Chain Manager
Administrative Manager
Company Secretary
Relationship Manager
Compliance Officer
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