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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Employee Details: Full name, employee ID, designation, and department of the employee
3. Subject Line: Clear indication that this is a contract expiry notification
4. Contract Expiry Statement: Clear statement of contract end date and reference to original contract terms
5. Final Settlement Information: Details of final salary, benefits, and any outstanding dues
6. Clearance Requirements: List of required clearances and company property to be returned
7. Certificate of Service: Confirmation that an experience certificate will be provided
8. Closing Statement: Professional closing with gratitude for service
9. Signature Block: Authorized signatory details and company stamp
1. Renewal/Extension Option: Include when there's a possibility of future employment or contract renewal
2. Non-Compete Reminder: Include when the original contract contained non-compete clauses
3. Outstanding Project Handover: Include when employee needs to transfer ongoing work responsibilities
4. Exit Interview: Include when company policy requires an exit interview
5. Benefits Continuation: Include when there are benefits that extend beyond the contract end date
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, gratuity, and other benefits
2. Company Property Checklist: List of company assets to be returned with acknowledgment spaces
3. Clearance Form: Department-wise clearance requirements and sign-off sheet
4. Benefits Statement: Statement of any continued benefits or insurance coverage post-employment
Information Technology
Manufacturing
Healthcare
Education
Financial Services
Retail
Construction
Telecommunications
Professional Services
Energy
Agriculture
Hospitality
Transportation
Media and Entertainment
Public Sector
Human Resources
Legal
Administration
Operations
Compliance
Employee Relations
Corporate Secretariat
Personnel Management
Human Resources Manager
HR Director
HR Executive
Legal Counsel
Company Secretary
Administrative Officer
Operations Manager
Department Manager
Project Manager
Contract Administrator
HR Coordinator
Compliance Officer
Fixed-term Employee
Temporary Staff
Contract Worker
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