The Work Experience Reference Letter From Employer is a critical document in the Philippine employment landscape, governed by the Labor Code of the Philippines and related employment regulations. This document is typically requested when an employee leaves an organization and needs to verify their employment history for future opportunities. It serves multiple purposes: confirming employment dates, positions held, and professional conduct, while potentially including performance assessments when permitted. The letter must comply with the Data Privacy Act of 2012 regarding personal information handling and should align with Department of Labor and Employment (DOLE) guidelines on employment certification. Companies issue these letters to support former employees' career advancement while protecting themselves by providing accurate, verified information.
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1. Letter Header: Company letterhead including full legal name, address, and contact information
2. Date and Reference Number: Current date and any internal reference number for the letter
3. Addressee Information: "To Whom It May Concern" or specific recipient details if known
4. Employee Identification: Full name and basic identification details of the employee
5. Employment Period: Precise dates of employment from start to end
6. Position and Role: Job titles held and main responsibilities
7. Employment Status: Confirmation of employment type (full-time, part-time, etc.) and reason for separation
8. Signature Block: Name, position, and signature of the authorized representative issuing the letter
1. Performance Assessment: Brief evaluation of the employee's performance, used when specifically requested and permitted by company policy
2. Project Highlights: Key projects or achievements, included when relevant to the employee's future job applications
3. Salary Information: Last held salary and benefits, only included when specifically authorized by the employee and required by the requesting party
4. Rehire Eligibility: Statement about eligibility for rehire, included when company policy permits
5. Character Reference: Statement about the employee's character and work ethics, included when appropriate and requested
1. Certificate of Employment: A separate, simplified document focusing only on dates and position verification
2. Position History Appendix: Detailed list of all positions held and date ranges, used when the employee held multiple roles
3. Training Certificates: List or copies of relevant training completed during employment, if applicable and requested
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Business Process Outsourcing
Construction
Hospitality
Professional Services
Telecommunications
Government
Non-Profit Organizations
Media and Entertainment
Transportation and Logistics
Relevant Teams
Human Resources
Legal
Administration
Corporate Secretariat
Compliance
Operations
Employee Relations
Personnel Management
Records Management
Executive Office
Relevant Roles
Human Resources Manager
HR Director
HR Specialist
HR Administrator
Office Manager
Department Head
Division Manager
Corporate Secretary
Legal Counsel
Compliance Officer
Administrative Manager
Operations Manager
General Manager
Chief Human Resources Officer
HR Operations Supervisor
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