The Transfer Request Letter For Govt Employees is a crucial document within the Philippine civil service system, designed to facilitate the formal process of transferring government employees between positions, departments, or agencies. This document is mandated by the Civil Service Commission and must comply with Executive Order No. 292 (Administrative Code of 1987) and various CSC memoranda. It is typically used when a government employee seeks to transfer for career advancement, personal circumstances, or organizational requirements. The letter must include specific details about the employee's current position, target position, justification for the transfer, and any relevant qualifications or circumstances supporting the request. The document plays a vital role in maintaining proper documentation and ensuring transparency in government employee movements while adhering to Philippine civil service regulations.
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1. Header: Official letterhead, date, recipient's complete name, title, and office address
2. Subject Line: Clear indication that this is a transfer request
3. Salutation: Formal greeting to the recipient
4. Employee Information: Current position, office, salary grade, and length of service
5. Request Statement: Clear statement of transfer request including desired position and office/department
6. Reason for Transfer: Brief but specific explanation of the motivation for the transfer request
7. Current Status: Statement about current workload and pending assignments
8. Timeline Request: Proposed effective date or timeline for the transfer
9. Closing Statement: Expression of gratitude and hope for favorable consideration
10. Formal Close: Complimentary close, full name, and signature of the requesting employee
1. Professional Background: Include when the requested position requires specific qualifications or experiences that support the transfer request
2. Family Circumstances: Include when the transfer is being requested due to family-related reasons such as medical conditions or family reunification
3. Training and Certifications: Include when relevant certifications or completed training programs support the transfer request
4. Performance History: Include when exceptional performance records would strengthen the transfer request
5. Immediate Supervisor's Endorsement: Include when there is preliminary support from the current supervisor
1. Personal Data Sheet: Updated CS Form 212 containing the employee's complete government service record
2. Service Record: Certified copy of the employee's service record
3. Performance Evaluations: Last two IPCR (Individual Performance Commitment and Review) reports
4. Clearance Certificate: Clearance from current office showing no pending administrative cases or financial obligations
5. Position Description Form: Current position description and, if available, description of target position
6. Training Certificates: Copies of relevant training certificates and professional development records
7. Medical Certificates: If transfer is health-related, supporting medical documentation
Authors
Relevant legal definitions
Clauses
Relevant Industries
Public Administration
Government Services
Civil Service
Local Government
National Government
State Agencies
Public Education
Public Healthcare
Government Financial Institutions
Public Works
Social Services
Relevant Teams
Human Resources
Administrative Services
Legal Affairs
Personnel Management
Employee Relations
Recruitment and Selection
Training and Development
Records Management
Performance Management
Benefits Administration
Compliance
Career Development
Relevant Roles
Civil Service Officer
Government Department Head
Human Resource Manager
Administrative Officer
Public School Teacher
Government Nurse
Municipal Treasurer
State Auditor
Government Engineer
Social Welfare Officer
Public Health Officer
Local Government Officer
Records Officer
Budget Officer
Planning Officer
Legal Officer
Research Specialist
Technical Officer
Program Coordinator
Executive Assistant
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