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The Termination Letter Due To Poor Performance is a crucial document used in the Philippine employment context when an employer needs to formally end an employment relationship based on documented performance issues. This document must strictly comply with the Philippine Labor Code, particularly Article 297 (formerly 282) regarding just causes for termination, and follow the mandatory twin notice rule required by DOLE. It should be used only after documented performance improvement attempts and formal warnings have been issued. The letter typically includes detailed performance issues, references to previous warnings, improvement opportunities provided, legal basis for termination, and final settlement arrangements. It serves as a critical legal document that may be scrutinized in potential employment disputes, making it essential for the content to be comprehensive, clear, and compliant with Philippine employment laws.

1. Header Information: Company letterhead, date, employee's name and address, and reference number

2. Subject Line: Clear indication that this is a Notice of Termination of Employment

3. Opening Statement: Reference to previous performance improvement notices and warnings

4. Performance Issues: Detailed description of specific performance deficiencies, with dates and instances

5. Prior Interventions: Summary of previous attempts to address performance issues, including coaching, warnings, and improvement plans

6. Legal Basis: Citation of relevant provisions from the Labor Code justifying the termination

7. Termination Decision: Clear statement of employment termination and effective date

8. Final Arrangements: Information about final pay, benefits, clearance procedures, and company property return

9. Closing: Signature blocks for authorized company representative and acknowledgment of receipt