The Security Deposit Demand Letter is a crucial document used in the Philippine real estate context when a tenant seeks to recover their security deposit after the termination of a lease agreement. This formal written demand is typically sent when the standard return period has elapsed or when there is a dispute regarding the return of the deposit. The letter must comply with Philippine civil law requirements and local regulations governing landlord-tenant relationships. It serves as an important precursor to potential legal action and should detail the relevant lease information, property condition, and specific amount requested. The document is particularly important as it creates a paper trail and may be used as evidence in legal proceedings if the landlord fails to respond or improperly withholds the deposit.
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1. Sender's Information: Complete name, address, and contact details of the tenant making the demand
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord's or property manager's complete name, title, and address
4. Subject Line: Clear indication that this is a security deposit demand letter
5. Property Identification: Complete address and details of the rental property
6. Lease Reference: Details of the lease agreement including dates and security deposit amount
7. Vacation Statement: Confirmation of when the property was vacated and keys returned
8. Deposit Return Request: Formal request for the return of the security deposit with specific amount
9. Payment Instructions: Specific instructions on how the security deposit should be returned
10. Deadline Statement: Clear statement of expected timeframe for response and return of deposit
11. Closing: Professional closing with signature block and contact information
1. Property Condition Statement: Include when there is a need to assert that the property was left in good condition, with reference to move-out inspection if applicable
2. Legal Reference: Include when there's a need to cite specific laws or regulations regarding security deposit return timeframes
3. Previous Communications: Reference any previous attempts to recover the security deposit
4. Dispute Details: Include if there are specific disputed deductions that need to be addressed
5. Legal Action Warning: Include if previous attempts to recover the deposit have failed and legal action is being considered
1. Move-out Inspection Report: Copy of the final inspection report documenting the condition of the property at the time of vacancy
2. Original Lease Agreement: Copy of the relevant pages from the lease agreement showing security deposit terms
3. Photographs: Photos documenting the condition of the property at move-out
4. Previous Correspondence: Copies of any previous requests or communications regarding the security deposit
5. Proof of Payment: Copy of the original security deposit payment receipt or bank transfer record
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