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The Proposal Letter for Renting Space is a crucial document in Philippine real estate transactions, serving as the first formal step in establishing a potential lease arrangement. It is typically used when a prospective tenant wishes to express serious interest in renting a commercial or residential space and wants to outline their proposed terms. The document needs to comply with Philippine property laws, including the Civil Code of the Philippines and relevant local government regulations. It should include essential details such as property specifications, proposed rental terms, intended use, and timeline for occupation. While not legally binding, this proposal letter sets the foundation for subsequent negotiations and the eventual lease agreement. It's particularly important in commercial contexts where specific requirements and terms need to be clearly communicated before proceeding with formal lease negotiations.

1. Letter Header: Complete contact information of the sender and recipient, date, and subject line

2. Introduction: Brief introduction of the sender/company and purpose of the proposal

3. Property Details: Specific description of the space being proposed for rent, including location, size, and features

4. Proposed Terms: Key rental terms including proposed monthly rent, lease duration, and payment terms

5. Basic Utilities and Services: Description of included utilities, maintenance services, and building amenities

6. Security and Access: Information about building security, access hours, and any restrictions

7. Timeline: Proposed move-in date and key dates for lease commencement

8. Closing: Call to action, contact information for follow-up, and signature block