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Letter Of Intent For Tender Participation for Philippines

Letter Of Intent For Tender Participation Template for Philippines

A Letter of Intent for Tender Participation is a formal document used in the Philippines' public procurement process, governed primarily by Republic Act 9184 (Government Procurement Reform Act). This document serves as an official declaration of a company's intention to participate in a specific tender or bidding process. It typically includes key information about the bidder, the specific tender being pursued, and basic commitments to comply with the tender requirements. The document must comply with Philippine procurement laws and regulations, including relevant provisions of the Government Procurement Reform Act and its Implementing Rules and Regulations.

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Letter Of Intent For Tender Participation

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What is a Letter Of Intent For Tender Participation?

The Letter Of Intent For Tender Participation is a crucial initial document in the Philippine public procurement process, typically used during the early stages of a tender or bidding procedure. This document is required when companies wish to formally express their interest in participating in government tenders, public-private partnership projects, or other public procurement opportunities. Under Philippine law, particularly Republic Act 9184 and its implementing rules, this document serves as a preliminary commitment to participate in the bidding process and often precedes the submission of full tender documents. The letter demonstrates the bidder's serious intention to participate and typically includes basic company information, tender references, and compliance commitments. It's particularly important in large-scale government projects where pre-qualification or expression of interest is required before detailed bid submission.

What sections should be included in a Letter Of Intent For Tender Participation?

1. Letter Header: Company letterhead, date, reference number, and recipient's complete address

2. Subject Line: Clear reference to the specific tender number and project title

3. Introduction: Formal opening and reference to the tender announcement/invitation

4. Statement of Intent: Clear declaration of intention to participate in the tender process

5. Tender Information: Specific details about the tender being referenced, including project name, reference numbers, and submission deadlines

6. Company Information: Brief introduction of the company and its eligibility to participate

7. Compliance Statement: Declaration of willingness to comply with tender requirements and procedures

8. Contact Information: Details of the authorized contact person for all tender-related communications

9. Closing: Professional closing, signature block with authorized signatory details

What sections are optional to include in a Letter Of Intent For Tender Participation?

1. Expression of Expertise: Brief highlight of company's relevant experience and capabilities - include when bidding for complex or high-value projects

2. Joint Venture Declaration: Statement about intended partnership or joint venture - include when planning to bid as a consortium

3. Local Content Commitment: Statement about meeting local content requirements - include when applicable to the tender

4. Site Visit Confirmation: Acknowledgment of site visit completion or intention - include when site visits are part of tender requirements

5. Confidentiality Statement: Commitment to maintain confidentiality of tender information - include for sensitive or high-security projects

What schedules should be included in a Letter Of Intent For Tender Participation?

1. Company Registration Documents: Copies of business registration, licenses, and permits

2. Financial Capacity Statement: Brief financial information or bank statements demonstrating capacity to participate

3. Track Record Summary: List of similar projects or relevant experience

4. Key Personnel CVs: Brief profiles of key team members (if required at LOI stage)

5. Preliminary Consortium Agreement: Draft agreement between partners (if applicable for joint ventures)

6. Power of Attorney: Authorization document for the signatory

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Document Type

Letter of Intent

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Construction

Infrastructure

Information Technology

Healthcare

Transportation

Energy

Telecommunications

Defense

Education

Public Works

Mining

Manufacturing

Environmental Services

Consulting Services

Relevant Teams

Legal

Procurement

Business Development

Commercial

Operations

Finance

Compliance

Government Relations

Project Management

Technical Services

Relevant Roles

Chief Executive Officer

Managing Director

Bid Manager

Procurement Manager

Business Development Director

Legal Counsel

Commercial Director

Project Director

Tender Coordinator

Contracts Manager

Compliance Officer

Government Relations Manager

Chief Financial Officer

Operations Director

Technical Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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