The Letter Of Intent For Tender Participation is a crucial initial document in the Philippine public procurement process, typically used during the early stages of a tender or bidding procedure. This document is required when companies wish to formally express their interest in participating in government tenders, public-private partnership projects, or other public procurement opportunities. Under Philippine law, particularly Republic Act 9184 and its implementing rules, this document serves as a preliminary commitment to participate in the bidding process and often precedes the submission of full tender documents. The letter demonstrates the bidder's serious intention to participate and typically includes basic company information, tender references, and compliance commitments. It's particularly important in large-scale government projects where pre-qualification or expression of interest is required before detailed bid submission.
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1. Letter Header: Company letterhead, date, reference number, and recipient's complete address
2. Subject Line: Clear reference to the specific tender number and project title
3. Introduction: Formal opening and reference to the tender announcement/invitation
4. Statement of Intent: Clear declaration of intention to participate in the tender process
5. Tender Information: Specific details about the tender being referenced, including project name, reference numbers, and submission deadlines
6. Company Information: Brief introduction of the company and its eligibility to participate
7. Compliance Statement: Declaration of willingness to comply with tender requirements and procedures
8. Contact Information: Details of the authorized contact person for all tender-related communications
9. Closing: Professional closing, signature block with authorized signatory details
1. Expression of Expertise: Brief highlight of company's relevant experience and capabilities - include when bidding for complex or high-value projects
2. Joint Venture Declaration: Statement about intended partnership or joint venture - include when planning to bid as a consortium
3. Local Content Commitment: Statement about meeting local content requirements - include when applicable to the tender
4. Site Visit Confirmation: Acknowledgment of site visit completion or intention - include when site visits are part of tender requirements
5. Confidentiality Statement: Commitment to maintain confidentiality of tender information - include for sensitive or high-security projects
1. Company Registration Documents: Copies of business registration, licenses, and permits
2. Financial Capacity Statement: Brief financial information or bank statements demonstrating capacity to participate
3. Track Record Summary: List of similar projects or relevant experience
4. Key Personnel CVs: Brief profiles of key team members (if required at LOI stage)
5. Preliminary Consortium Agreement: Draft agreement between partners (if applicable for joint ventures)
6. Power of Attorney: Authorization document for the signatory
Authors
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure
Information Technology
Healthcare
Transportation
Energy
Telecommunications
Defense
Education
Public Works
Mining
Manufacturing
Environmental Services
Consulting Services
Relevant Teams
Legal
Procurement
Business Development
Commercial
Operations
Finance
Compliance
Government Relations
Project Management
Technical Services
Relevant Roles
Chief Executive Officer
Managing Director
Bid Manager
Procurement Manager
Business Development Director
Legal Counsel
Commercial Director
Project Director
Tender Coordinator
Contracts Manager
Compliance Officer
Government Relations Manager
Chief Financial Officer
Operations Director
Technical Director
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