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1. Sender's Details: Complete name, address, and contact information of the service provider
2. Date: Current date of the demand letter
3. Recipient's Details: Complete name, address, and contact information of the party who owes payment
4. Subject Line: Clear indication that this is a demand letter for payment of services rendered
5. Service Description: Detailed description of services provided, including dates and scope of work
6. Payment Details: Amount owed, including any applicable taxes, fees, or interest
7. Payment History: Record of any previous payments made or attempted collection efforts
8. Formal Demand: Clear statement demanding payment with specific deadline
9. Legal Consequences: Statement of potential legal action if payment is not received
10. Payment Instructions: Clear instructions on how and where to make the payment
11. Closing: Professional closing with signature block and contact information
1. Previous Communications: Reference to prior attempts to collect payment, include when there has been previous correspondence
2. Interest Calculation: Detailed breakdown of interest charges, if applicable to the unpaid amount
3. Settlement Options: Proposed payment plans or settlement options, include when willing to negotiate terms
4. Contract Reference: Reference to original contract or agreement, include when a formal contract exists
5. Witness Statement: Statement from witnesses or third parties confirming service delivery, include when service completion is disputed
1. Invoice Copies: Copies of all relevant invoices for services rendered
2. Service Documentation: Documentation proving service delivery (timesheets, delivery receipts, etc.)
3. Communication Records: Copies of relevant previous communications regarding payment
4. Contract Copy: Copy of original service agreement or contract if applicable
Professional Services
Construction
Information Technology
Consulting
Healthcare
Legal Services
Financial Services
Education
Real Estate
Marketing and Advertising
Engineering
Architecture
Maintenance Services
Creative Industries
Business Process Outsourcing
Legal
Finance
Accounts Receivable
Collections
Operations
Project Management
Administrative
Compliance
Credit Control
Customer Relations
Finance Manager
Accounts Receivable Specialist
Business Owner
Legal Counsel
Collection Officer
Credit Controller
Operations Manager
Project Manager
Freelance Professional
Contract Administrator
Chief Financial Officer
Small Business Owner
Corporate Secretary
Billing Coordinator
Legal Manager
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