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Debt Collection Notice

Debt Collection Notice Template for Philippines

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Key Requirements PROMPT example:

Debt Collection Notice

"I need a Debt Collection Notice for an overdue business loan of PHP 500,000 from a manufacturing company that has missed three consecutive monthly payments starting January 2025, with the document emphasizing our previous payment reminders and including a final 15-day payment deadline."

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Document background
The Debt Collection Notice is a crucial document in the Philippine debt recovery process, used when a creditor needs to formally demand payment from a debtor who has defaulted on their obligations. It serves as both a formal demand for payment and a legal record of the collection attempt, potentially forming part of future legal proceedings. The notice must comply with various Philippine regulations, including the Civil Code, Consumer Act, and BSP Circular No. 454, which govern debt collection practices and protect consumer rights. This document typically includes specific details about the debt, payment instructions, and applicable legal rights, while maintaining a professional tone that avoids harassment or unfair collection practices as prohibited by Philippine law. It is often used after informal collection attempts have failed but before initiating legal action.
Suggested Sections

1. Creditor Information: Full legal name and contact details of the creditor or collection agency

2. Debtor Information: Complete name and address of the debtor as recorded in the original credit agreement

3. Debt Details: Specific information about the debt including original amount, current balance, interest rates, and dates of default

4. Legal Basis: Reference to the original credit agreement or basis for the debt

5. Payment Demand: Clear statement of the amount demanded and deadline for payment

6. Payment Instructions: Detailed information on how and where to make the payment

7. Legal Disclaimer: Required legal notices and statements as per Philippine law

Optional Sections

1. Payment History: Summary of previous payments and attempts to collect, used when there is a complex payment history

2. Dispute Rights: Information about the debtor's right to dispute the debt, included when required by specific circumstances or regulations

3. Settlement Options: Details of any available settlement options or payment plans, included when the creditor is willing to negotiate

4. Prior Communications: Reference to previous collection attempts and communications, used when multiple notices have been sent

5. Third-Party Authorization: Information about authorized collection agents or representatives, included when collection is handled by a third party

Suggested Schedules

1. Schedule A - Debt Calculation: Detailed breakdown of the debt amount including principal, interest, and any fees or charges

2. Schedule B - Payment History: Chronological list of all payments made and credited to the account

3. Schedule C - Supporting Documents: Copies of relevant documents such as original credit agreement, statements, or bounced checks

4. Appendix 1 - Legal References: Citations of relevant laws and regulations governing the debt collection process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






















Clauses



















Relevant Industries

Financial Services

Banking

Retail

Utilities

Telecommunications

Healthcare

Real Estate

Manufacturing

Professional Services

Education

Relevant Teams

Legal

Finance

Credit Control

Collections

Accounts Receivable

Risk Management

Compliance

Customer Service

Operations

Relevant Roles

Credit Manager

Collections Officer

Accounts Receivable Manager

Legal Counsel

Finance Director

Credit Control Specialist

Risk Manager

Debt Recovery Specialist

Chief Financial Officer

Compliance Officer

Collection Supervisor

Credit Analyst

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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