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Company Transfer Letter

Company Transfer Letter Template for Philippines

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Key Requirements PROMPT example:

Company Transfer Letter

"I need a Company Transfer Letter for an IT Manager being transferred from our Manila office to our Cebu branch, effective March 15, 2025, with relocation package details and a three-month transition period."

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Document background
The Company Transfer Letter is a critical document in Philippine business operations, used when an employee is being moved to a different position, department, or location within the same organization. It must be drafted in compliance with the Labor Code of the Philippines and relevant DOLE (Department of Labor and Employment) regulations. The document typically includes detailed information about the transfer, including the new role, location, reporting structure, and any changes to employment terms. It serves multiple purposes: officially notifying the employee of the transfer, documenting the change for HR records, ensuring legal compliance, and protecting both employer and employee interests. The letter should be issued before the transfer takes effect and requires careful consideration of both operational requirements and legal implications under Philippine employment law.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Opening Statement: Clear statement of the purpose of the letter - to inform about the transfer

3. Employee Information: Current position, employee ID, and other relevant identification details

4. Transfer Details: New position, department, location, and effective date of transfer

5. Reporting Structure: New reporting relationships and supervisory details

6. Terms and Conditions: Confirmation of unchanged terms or specific modifications to employment terms

7. Reason for Transfer: Brief explanation of the business reason for the transfer

8. Transition Timeline: Key dates and milestones for the transfer process

9. Closing Statement: Request for acknowledgment and contact information for queries

Optional Sections

1. Relocation Package: Details of relocation assistance if transfer involves geographical movement

2. Compensation Changes: Any modifications to salary, benefits, or allowances due to the transfer

3. Training Requirements: Any new training or orientation needed for the new position

4. International Transfer Provisions: Special provisions for international transfers including visa requirements

5. Probation Period: Any applicable probationary period in the new position

6. Project Handover: Instructions for handling current responsibilities and project transitions

Suggested Schedules

1. Current Job Description: Detailed description of current role and responsibilities

2. New Job Description: Detailed description of new role and responsibilities

3. Benefits Summary: Summary of current benefits that will continue or change

4. Handover Checklist: List of tasks and responsibilities to be transferred

5. Acknowledgment Form: Form for employee to sign accepting the transfer terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Manufacturing

Financial Services

Information Technology

Healthcare

Retail

Construction

Education

Telecommunications

Business Process Outsourcing

Energy

Mining

Agriculture

Transportation

Hospitality

Professional Services

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretariat

Employee Relations

Talent Management

Operations

Finance

Internal Audit

Risk Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Compliance Officer

Department Manager

Division Head

Regional Manager

Branch Manager

Project Manager

Operations Manager

Administrative Officer

Corporate Secretary

HR Business Partner

Employee Relations Manager

Talent Management Specialist

Department Supervisor

Team Leader

Section Head

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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