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Certificate Of Incumbency And Authority

Certificate Of Incumbency And Authority Template for Philippines

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Key Requirements PROMPT example:

Certificate Of Incumbency And Authority

"I need a Certificate of Incumbency and Authority for our Philippine corporation to be submitted to ABC Bank for a major loan application in March 2025, including verification of our three executive officers' signing authorities and specimen signatures."

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Document background
The Certificate of Incumbency and Authority is a fundamental corporate document used extensively in Philippine business operations to verify and certify the positions and powers of corporate officers. This certificate is particularly important in the Philippine business environment where formal documentation of corporate authority is essential for various transactions. It is commonly required by banks, government agencies, and business partners to confirm who has the legal authority to act on behalf of the company. The document typically includes details about the company's incorporation, current officers, their positions, appointment dates, and specific powers granted to them. Under Philippine law, this certificate must usually be notarized and may need to be updated periodically to maintain its validity. The certificate is especially crucial for international transactions where Philippine companies need to demonstrate their officers' authority to foreign counterparts.
Suggested Sections

1. Certification Header: Formal introduction stating the type of certificate and the certifying authority (usually the Corporate Secretary or other authorized officer)

2. Company Details: Full legal name of the company, registration number, date of incorporation, and registered office address

3. Corporate Authority Statement: Statement confirming the authority of the certifying officer to issue this certificate

4. Officer Details: List of relevant officers/directors with their full names, positions, dates of appointment, and nationality

5. Powers and Authority: Specific powers and authority vested in each listed officer, including any limitations

6. Authentication: Date of certification, signature block, and notarization details

Optional Sections

1. Board Resolution Reference: Reference to specific board resolutions appointing the officers, used when the certificate needs to demonstrate the basis of appointments

2. Specimen Signatures: Including actual signatures of the officers being certified, used when the certificate will be used for signature verification purposes

3. Corporate Seal Verification: Description and impression of the corporate seal, used when the company's seal needs to be verified

4. Term of Office: Specific details about the duration of appointments, used when appointments are for fixed terms

5. Incumbency History: Historical record of position holders, used when demonstrating continuity of office is important

Suggested Schedules

1. Schedule A - Copy of Board Resolutions: Certified copies of relevant board resolutions confirming appointments and authorities

2. Schedule B - Specimen Signature Sheet: Separate sheet containing specimen signatures of all certified officers

3. Schedule C - Corporate Documents: Copies of relevant corporate registration documents and licenses

4. Appendix 1 - Officer Identification: Copies of government-issued IDs of the certified officers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions























Clauses















Relevant Industries

Banking and Finance

Corporate Services

Legal Services

Real Estate

International Trade

Manufacturing

Technology

Retail

Healthcare

Education

Construction

Energy

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Secretariat

Executive Office

Administration

Corporate Governance

Risk Management

Treasury

International Business

Relevant Roles

Corporate Secretary

Legal Counsel

Compliance Officer

Chief Executive Officer

Chief Financial Officer

Board Director

Managing Director

Company President

Vice President

Treasury Manager

Legal Manager

Corporate Governance Officer

Risk Management Officer

Administrative Officer

Company Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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