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1. Letter Header: Full contact information of the landlord/lessor, including name, address, and date
2. Tenant Information: Complete name and address of the tenant, including the specific rental property address
3. Lease Reference: Details of the existing lease agreement including date of original lease and any relevant reference numbers
4. Formal Notice of Termination: Clear statement declaring the intention to terminate the lease with specific reference to the 30-day notice period
5. Termination Date: Explicit statement of the exact date when the lease will terminate
6. Property Surrender Requirements: Specific instructions regarding the condition in which the property must be returned
7. Security Deposit Information: Statement regarding the process for security deposit return and any deductions
8. Final Instructions: Clear outline of move-out procedures and final utility payment requirements
9. Closing and Signature: Professional closing, landlord's signature, and contact information for further communication
1. Outstanding Payments: Include if there are any pending rent payments or other financial obligations that need to be settled
2. Inspection Arrangements: Include if specific arrangements for final inspection need to be communicated
3. Forwarding Address Request: Include if tenant's forwarding address is needed for security deposit return or final documentation
4. Early Termination Cause: Include if the termination is due to breach of contract or other specific causes that need to be documented
5. Utility Transfer Instructions: Include if there are specific requirements for transferring or terminating utility services
1. Property Condition Checklist: Detailed checklist of required property conditions for proper surrender
2. Payment Statement: Statement of any outstanding amounts or confirmation of payments up to date
3. Move-out Inspection Form: Form detailing the inspection process and requirements
4. Security Deposit Calculation: Breakdown of security deposit return calculation including any deductions
Real Estate
Residential Property
Commercial Property
Retail
Office Space
Industrial Property
Hospitality
Mixed-Use Development
Student Housing
Senior Living
Legal
Property Management
Real Estate Operations
Asset Management
Facilities Management
Tenant Relations
Administrative Support
Compliance
Portfolio Management
Operations
Property Manager
Real Estate Manager
Leasing Administrator
Legal Counsel
Property Administrator
Asset Manager
Facilities Manager
Real Estate Operations Director
Tenant Relations Manager
Building Supervisor
Property Management Coordinator
Lease Compliance Officer
Real Estate Portfolio Manager
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