Ƶ

Purchase Order Invoice for New Zealand

Purchase Order Invoice Template for New Zealand

A Purchase Order Invoice is a formal commercial document issued under New Zealand law that combines the elements of a purchase order and an invoice. It serves as both a confirmation of order details and a request for payment, complying with New Zealand's Goods and Services Tax Act 1985 and Tax Administration Act 1994. The document includes essential information such as supplier and customer details, GST registration numbers, itemized list of goods or services, pricing details, payment terms, and necessary tax calculations. It forms a legally binding record of the transaction and serves as an official tax document for GST purposes.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Purchase Order Invoice

Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

What is a Purchase Order Invoice?

The Purchase Order Invoice is a fundamental commercial document used in New Zealand business transactions to formalize purchasing arrangements and request payment. It is particularly relevant when businesses need to maintain clear documentation of their procurement processes while simultaneously creating a tax-compliant invoice. This document type must comply with New Zealand's GST requirements and commercial law framework, including the Goods and Services Tax Act 1985 and Contract and Commercial Law Act 2017. It serves multiple purposes: confirming order details, establishing payment obligations, supporting tax compliance, and maintaining audit trails. The document is especially useful for businesses that want to streamline their procurement and accounts payable processes by combining purchase order and invoice information into a single document.

What sections should be included in a Purchase Order Invoice?

1. Invoice Header: Contains company letterhead, invoice number, date, and 'Tax Invoice' clearly marked

2. Supplier Details: Full legal name, trading name if applicable, physical address, contact details, and GST registration number

3. Customer Details: Full legal name, billing address, shipping address (if different), and customer reference number

4. Purchase Order Reference: Customer's purchase order number and date of order

5. Item Details: Detailed list of goods/services, including quantity, unit price, and description

6. Pricing Breakdown: Subtotal, GST amount, and total amount payable in NZD

7. Payment Terms: Due date, payment methods, and bank account details

8. Legal Statement: Standard statement confirming this is a valid tax invoice for GST purposes

What sections are optional to include in a Purchase Order Invoice?

1. Purchase Order Terms and Conditions: Include when specific terms need to be referenced or when it's a first-time transaction

2. Shipping Details: Include when goods are being physically shipped, including delivery terms and tracking information

3. Discount Information: Include when special pricing or discounts are applied to the order

4. Project Reference: Include when the purchase is related to a specific project or cost center

5. Foreign Currency Conversion: Include when transaction involves foreign currency, showing conversion rates and dates

What schedules should be included in a Purchase Order Invoice?

1. Detailed Product Specifications: Detailed technical specifications or product descriptions when the main invoice item list is insufficient

2. Delivery Schedule: When multiple delivery dates or complex logistics arrangements are involved

3. Price List Reference: When prices are based on an agreed price list or catalog

4. Supporting Documentation: Any additional documents such as certificates of origin, quality certificates, or compliance documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses




















Relevant Industries

Retail

Manufacturing

Wholesale Trade

Construction

Professional Services

Information Technology

Agriculture

Mining

Healthcare

Education

Logistics

Hospitality

Consulting

Engineering

Food and Beverage

Relevant Teams

Procurement

Accounts Payable

Accounts Receivable

Finance

Operations

Administration

Supply Chain

Purchasing

Accounting

Commercial

Relevant Roles

Procurement Manager

Accounts Payable Coordinator

Finance Director

Purchasing Officer

Accounts Receivable Manager

Financial Controller

Supply Chain Manager

Bookkeeper

Chief Financial Officer

Accounting Manager

Operations Manager

Administrative Assistant

Office Manager

Business Owner

Finance Assistant

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Time And Material Billing

New Zealand-compliant Time and Materials billing contract template for service providers charging based on actual time spent and materials used.

find out more

Tax Invoice For Export

A New Zealand tax-compliant invoice document for export transactions, meeting GST Act requirements and international trade standards.

find out more

Shipping Proforma Invoice

A preliminary bill of sale document for international shipping that complies with New Zealand customs and trade regulations, detailing goods, terms, and payment conditions.

find out more

Service Invoice Form

A New Zealand-compliant service invoice template for requesting payment for services rendered, meeting all GST and tax requirements.

find out more

Proforma Receipt

A preliminary receipt document under New Zealand law that details proposed goods/services and prices before final transaction completion, including GST and payment terms.

find out more

Professional Services Invoice

A New Zealand-compliant billing document for professional services, including GST requirements and payment terms.

find out more

Quotation Doc

A New Zealand law-compliant quotation document outlining specific terms, prices, and conditions for the supply of goods or services.

find out more

One Off Invoice

A New Zealand-compliant tax invoice document used for requesting one-time payment for goods or services, including GST and essential transaction details.

find out more

Overdue Invoice Letter

A formal payment request letter for overdue invoices under New Zealand law, detailing outstanding amounts and payment requirements.

find out more

Outstanding Payment Overdue Payment Reminder Letter

A formal payment reminder letter compliant with New Zealand law, used to request payment of overdue accounts while maintaining professional business relationships.

find out more

IT Services Invoice

A New Zealand-compliant tax invoice template for IT service providers, including GST calculations and detailed service itemization as per NZ regulations.

find out more

Invoice Letter

A formal payment request document compliant with New Zealand's GST and commercial requirements, used to bill for goods or services provided.

find out more

Invoice For Sole Trader

A New Zealand-compliant invoice template for sole traders, including GST and tax requirements, designed to facilitate business transactions and maintain proper financial records.

find out more

Invoice For Accounting Services

A New Zealand-compliant tax invoice issued by accounting professionals for services rendered, including GST and required tax documentation elements.

find out more

Invoice (Consultancy)

A New Zealand-compliant financial document for billing professional consulting services, including GST requirements and detailed service breakdown.

find out more

Independent Consultant Invoice

A New Zealand-compliant invoice template for independent consultants to bill clients for professional services, including all required tax and payment details.

find out more

Gardening Services Invoice

A New Zealand-compliant billing document for garden maintenance services, including service details, costs, and payment terms.

find out more

Guest House Invoice

A New Zealand-compliant billing document for guest house accommodation services, detailing charges, GST, and payment terms.

find out more

Customer Receipt

A New Zealand-compliant transaction document that records purchase details and serves as proof of payment while meeting GST and consumer protection requirements.

find out more

Contractor Bill

A New Zealand-compliant billing document for contractors to invoice clients for services rendered, incorporating local tax and commercial law requirements.

find out more

Car Service Invoice

A New Zealand-compliant invoice document for automotive service and repair work, detailing services performed, parts used, and associated costs including GST.

find out more

Car Purchase Invoice

A New Zealand-compliant invoice documenting the sale and transfer of ownership of a motor vehicle, meeting local legal and tax requirements.

find out more

Commercial Invoice For International Shipping

A legally compliant New Zealand commercial invoice document used for international shipping, serving as proof of sale and customs declaration.

find out more

Commercial Cleaning Invoice

A New Zealand-compliant billing document for professional cleaning services, including GST calculations and detailed service breakdowns.

find out more

Car Mechanic Invoice

A New Zealand-compliant invoice document for automotive repair and maintenance services, including detailed breakdown of labor, parts, and GST calculations.

find out more

Cash Bill

A negotiable financial instrument under New Zealand law ordering payment of a specified sum from one party to another, typically used in commercial transactions.

find out more

Billing Statement

A New Zealand-compliant billing statement detailing charges, GST calculations, and payment requirements for products or services rendered.

find out more

Automotive Invoice

A New Zealand-compliant automotive invoice document that serves as both a tax invoice and legal record of vehicle sale, meeting all local regulatory requirements.

find out more

Bill For Services Rendered

A New Zealand-compliant invoice document for requesting payment for services rendered, including GST and tax requirements.

find out more

End Of Tenancy Cleaning Invoice

A New Zealand-compliant invoice document for end-of-tenancy cleaning services, including itemized cleaning tasks, costs, and GST calculations.

find out more

Invoice Legal Document

A New Zealand-compliant legal invoice document that serves as a formal payment request and transaction record, meeting all GST and legislative requirements.

find out more

Invoice Word For Consulting Services

A New Zealand-compliant tax invoice template for consulting services, including GST and essential business information as required by local regulations.

find out more

Grant Invoice

A New Zealand-compliant invoice document for requesting and documenting grant payments, incorporating necessary tax and financial reporting requirements.

find out more

Open Source Invoice

An open-source invoice template compliant with New Zealand's GST and commercial law requirements for standardized billing transactions.

find out more

Travel Expenses Invoice

A New Zealand-compliant invoice template for claiming business travel expenses, including GST considerations and expense itemization.

find out more

Classic Invoice

A New Zealand-compliant tax invoice template for requesting payment for goods or services, incorporating all GST and legal requirements.

find out more

Home Repair Invoice

A New Zealand-compliant invoice document detailing home repair services, costs, and payment terms in accordance with NZ tax and consumer protection laws.

find out more

Time And Material Invoice

A New Zealand-compliant billing document for charging actual time and materials used in service delivery, including GST requirements.

find out more

Tradesman Invoice

A New Zealand-compliant billing document used by tradespeople to claim payment for services, including GST and legal requirements.

find out more

Invoice Summary

A New Zealand-compliant financial document that summarizes multiple invoices, including GST calculations and payment records, used for business transaction tracking and tax compliance.

find out more
See more related templates

ұԾ’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ұԾ’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it