Free Employee Discipline Form - New Zealand

Employee Discipline Form for New Zealand

Employee Discipline Form Template for New Zealand

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Employee Discipline Form

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What is a Employee Discipline Form?

The Employee Discipline Form is a essential document used in New Zealand workplaces to ensure fair and compliant management of disciplinary matters. It is designed to align with the requirements of the Employment Relations Act 2000 and other relevant New Zealand employment legislation. The form should be used whenever formal disciplinary action is required, whether for misconduct, poor performance, or policy violations. It captures crucial information including incident details, policy breaches, employee responses, and agreed action plans. The document serves multiple purposes: maintaining official records, ensuring procedural fairness, protecting both employer and employee rights, and documenting the steps taken to address workplace issues. Regular updates and reviews of the form's content are recommended to ensure ongoing compliance with evolving employment law requirements.

What sections should be included in a Employee Discipline Form?

1. Employee Information: Basic details including employee name, position, department, and employment start date

2. Incident Details: Specific information about the incident(s) including date, time, location, and nature of the misconduct or performance issue

3. Policy Breach: Reference to specific company policies, procedures, or employment agreement terms that have been breached

4. Previous Warnings: Documentation of any prior warnings or disciplinary actions related to similar issues

5. Improvement Required: Clear statement of expected behavior or performance standards and specific actions required to address the issue

6. Consequences: Description of potential consequences if the required improvements are not made or if further breaches occur

7. Employee Response: Space for recording the employee's explanation, response, or mitigating circumstances

8. Action Plan: Specific steps and timeline for addressing the issue, including support or training to be provided

9. Signatures: Space for signatures of all parties involved, including employee, manager, and HR representative

What sections are optional to include in a Employee Discipline Form?

1. Union Representative: Section for union representative details and comments, required when employee has union representation

2. Support Person: Details of employee's support person present during disciplinary meeting

3. Health and Safety Impact: Assessment of any health and safety implications, required when incident involves safety violations

4. Performance Metrics: Specific performance data and targets, needed for performance-related disciplinary actions

5. Cultural Considerations: Documentation of any cultural factors considered in the disciplinary process

6. Rehabilitation Plan: Detailed plan for cases involving substance abuse or mental health considerations

What schedules should be included in a Employee Discipline Form?

1. Appendix A - Evidence: Copies of relevant evidence supporting the disciplinary action (e.g., incident reports, witness statements, CCTV footage)

2. Appendix B - Relevant Policies: Copies of company policies or procedures relevant to the disciplinary action

3. Appendix C - Previous Warnings: Copies of any previous written warnings or disciplinary documentation

4. Appendix D - Performance Data: Supporting performance metrics, reports, or documentation when relevant

5. Appendix E - Meeting Minutes: Minutes or notes from disciplinary meetings and discussions

6. Appendix F - Training Records: Relevant training records or certificates showing employee's awareness of requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Download a Standard Template

What is a Employee Discipline Form?

What sections should be included in a Employee Discipline Form?

What sections are optional to include in a Employee Discipline Form?

What schedules should be included in a Employee Discipline Form?

Authors

Alex Denne

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