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The Emergency Leave Letter is a crucial document in New Zealand's employment framework, designed to formally document situations where employees need to take urgent or unplanned leave due to emergency situations. This document type is essential for compliance with New Zealand employment legislation, including the Holidays Act 2003 and Employment Relations Act 2000. It is typically used when employees face unexpected situations such as family emergencies, medical crises, or other urgent circumstances that require immediate time off work. The letter serves multiple purposes: it officially documents the leave request, outlines the duration and terms of the leave, establishes communication protocols during the absence, and addresses any critical work handover requirements. This documentation helps protect both employer and employee interests while ensuring clear communication and proper record-keeping of emergency leave arrangements.

1. Letter Header: Company letterhead, date, and recipient's details including name, position, and address

2. Subject Line: Clear indication that this is an Emergency Leave Letter

3. Employee Details: Employee's name, position, department, and employee ID if applicable

4. Emergency Situation: Brief description of the emergency situation necessitating the leave

5. Leave Duration: Specific dates for the emergency leave period, including start and expected return date

6. Contact Information: Emergency contact details and how the employee can be reached during the leave period

7. Handover Arrangements: Brief outline of any critical work handover or pending tasks

8. Closing: Signature block with details of both the employee and approving manager