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The Director Authorization Letter is a crucial corporate governance document used when a company needs to formally delegate specific powers or authorities to one of its directors. This document, which must comply with New Zealand corporate law, particularly the Companies Act 1993, is typically issued following a board resolution and serves multiple purposes: it provides clear evidence of the director's authority to external parties, establishes boundaries for the director's actions, and protects both the company and the director in their dealings. The authorization letter may be required for various situations, such as when a director needs to execute specific transactions, represent the company in particular matters, or handle specific operational responsibilities. The document typically includes detailed information about the scope of authority, any limitations or conditions, duration of the authorization, and reporting requirements.

1. Letter Header: Company letterhead, date, reference number, and formal business letter formatting

2. Addressing: Full name and address of the director being authorized

3. Subject Line: Clear indication that this is a Director Authorization Letter

4. Introduction: Identification of the company and the board's resolution to grant authorization

5. Director Details: Full legal name, position, and confirmation of director status

6. Scope of Authorization: Specific powers being granted and their extent

7. Duration: Time period for which the authorization is valid

8. Limitations: Any restrictions or conditions on the authorization

9. Execution Block: Signature blocks for authorized signatories, typically board chairperson or company secretary