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Consent To Share Form for New Zealand

Consent To Share Form Template for New Zealand

A New Zealand Consent to Share Form is a legal document designed to obtain and record explicit permission from individuals for the sharing of their personal information. The document complies with the Privacy Act 2020 and related New Zealand privacy legislation, ensuring that organizations meet their obligations regarding the collection, use, and disclosure of personal information. It includes detailed specifications about what information will be shared, with whom, for what purpose, and under what conditions, while also informing individuals of their privacy rights and the process for withdrawing consent.

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What is a Consent To Share Form?

The Consent to Share Form is a crucial document used in New Zealand to ensure compliance with privacy legislation, particularly the Privacy Act 2020, when sharing personal information between organizations or individuals. This document is essential when an organization needs to obtain explicit permission to share an individual's personal information with third parties. The form should be used whenever personal information needs to be shared beyond the primary purpose for which it was collected, or when sharing sensitive information such as health records, financial details, or educational information. It provides transparency about how information will be used and shared, protects both the organization and the individual, and creates a clear audit trail of consent. The document must align with New Zealand's privacy principles and should be regularly reviewed to ensure ongoing compliance with privacy legislation.

What sections should be included in a Consent To Share Form?

1. Party Details: Identification of the individual whose information will be shared (data subject) and the organization requesting consent

2. Background: Brief context explaining why the information sharing is necessary

3. Definitions: Clear explanations of key terms used in the form

4. Purpose of Information Sharing: Specific explanation of why the information needs to be shared and how it will be used

5. Information to be Shared: Detailed description of exactly what information will be shared

6. Recipients of Information: Clear identification of who will receive the information

7. Privacy Rights Statement: Statement of the individual's rights under the Privacy Act 2020

8. Consent Declaration: Clear statement of consent with signature block

9. Revocation Rights: Information about how to withdraw consent

What sections are optional to include in a Consent To Share Form?

1. Time Limitations: Section specifying time limits on the consent - used when consent should expire after a certain period

2. Special Handling Requirements: Additional requirements for sensitive information - used when sharing sensitive personal or health information

3. Third Party Consent: Additional section for when consent is given by someone other than the data subject (e.g., parent/guardian)

4. Digital Privacy Provisions: Specific provisions for digital data sharing - used when information will be shared electronically

5. Emergency Contact Details: Contact information for emergencies - used in medical or care-related contexts

What schedules should be included in a Consent To Share Form?

1. Schedule 1 - Detailed Information List: Comprehensive list of specific information items to be shared

2. Schedule 2 - Authorized Recipients: Detailed list of organizations and individuals authorized to receive the information

3. Schedule 3 - Privacy Policy: Organization's privacy policy or relevant excerpts

4. Appendix A - Consent Withdrawal Form: Template form for withdrawing consent

5. Appendix B - Information Handling Protocols: Detailed procedures for how shared information will be handled and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Healthcare

Education

Financial Services

Social Services

Government Services

Professional Services

Insurance

Legal Services

Aged Care

Child Care

Mental Health Services

Disability Services

Relevant Teams

Legal

Compliance

Privacy

Human Resources

Information Security

Risk Management

Customer Service

Records Management

Clinical Administration

Operations

Data Management

Relevant Roles

Privacy Officer

Compliance Manager

Legal Counsel

Data Protection Officer

Healthcare Administrator

Social Worker

Human Resources Manager

Customer Service Manager

Records Manager

Information Security Officer

Risk Manager

Clinical Director

Education Administrator

Financial Advisor

Case Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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