The Consent to Share Form is a crucial document used in New Zealand to ensure compliance with privacy legislation, particularly the Privacy Act 2020, when sharing personal information between organizations or individuals. This document is essential when an organization needs to obtain explicit permission to share an individual's personal information with third parties. The form should be used whenever personal information needs to be shared beyond the primary purpose for which it was collected, or when sharing sensitive information such as health records, financial details, or educational information. It provides transparency about how information will be used and shared, protects both the organization and the individual, and creates a clear audit trail of consent. The document must align with New Zealand's privacy principles and should be regularly reviewed to ensure ongoing compliance with privacy legislation.
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1. Party Details: Identification of the individual whose information will be shared (data subject) and the organization requesting consent
2. Background: Brief context explaining why the information sharing is necessary
3. Definitions: Clear explanations of key terms used in the form
4. Purpose of Information Sharing: Specific explanation of why the information needs to be shared and how it will be used
5. Information to be Shared: Detailed description of exactly what information will be shared
6. Recipients of Information: Clear identification of who will receive the information
7. Privacy Rights Statement: Statement of the individual's rights under the Privacy Act 2020
8. Consent Declaration: Clear statement of consent with signature block
9. Revocation Rights: Information about how to withdraw consent
1. Time Limitations: Section specifying time limits on the consent - used when consent should expire after a certain period
2. Special Handling Requirements: Additional requirements for sensitive information - used when sharing sensitive personal or health information
3. Third Party Consent: Additional section for when consent is given by someone other than the data subject (e.g., parent/guardian)
4. Digital Privacy Provisions: Specific provisions for digital data sharing - used when information will be shared electronically
5. Emergency Contact Details: Contact information for emergencies - used in medical or care-related contexts
1. Schedule 1 - Detailed Information List: Comprehensive list of specific information items to be shared
2. Schedule 2 - Authorized Recipients: Detailed list of organizations and individuals authorized to receive the information
3. Schedule 3 - Privacy Policy: Organization's privacy policy or relevant excerpts
4. Appendix A - Consent Withdrawal Form: Template form for withdrawing consent
5. Appendix B - Information Handling Protocols: Detailed procedures for how shared information will be handled and protected
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Financial Services
Social Services
Government Services
Professional Services
Insurance
Legal Services
Aged Care
Child Care
Mental Health Services
Disability Services
Relevant Teams
Legal
Compliance
Privacy
Human Resources
Information Security
Risk Management
Customer Service
Records Management
Clinical Administration
Operations
Data Management
Relevant Roles
Privacy Officer
Compliance Manager
Legal Counsel
Data Protection Officer
Healthcare Administrator
Social Worker
Human Resources Manager
Customer Service Manager
Records Manager
Information Security Officer
Risk Manager
Clinical Director
Education Administrator
Financial Advisor
Case Manager
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