The Termination Notice Form is a crucial document in Dutch employment law, used when an employer needs to formally end an employment relationship. This document must comply with strict Dutch legal requirements, including those set out in the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet werk en zekerheid). It's essential when terminating both fixed-term and indefinite employment contracts, provided proper grounds exist under Dutch law. The form must include specific elements such as clear identification of parties, termination date, notice period, and any statutory payments due. In many cases, depending on the termination grounds, prior approval from the UWV (Dutch Employment Insurance Agency) or court may be required before issuing the Termination Notice Form. The document serves as official evidence of proper termination procedure and protects both employer and employee interests by clearly stating all terms and conditions of the employment termination.
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1. Employer Details: Full legal name, registration number, and address of the employing entity
2. Employee Details: Full name, employee ID, position, and contact details of the employee being terminated
3. Employment Information: Start date of employment, current role, and type of employment contract (fixed-term/indefinite)
4. Termination Statement: Clear and unambiguous statement of employment termination
5. Effective Date: Last day of employment, taking into account statutory notice period requirements
6. Reason for Termination: Statement of grounds for termination in accordance with Dutch law
7. Notice Period Details: Specification of notice period and how it will be observed (worked or paid in lieu)
8. Final Payment Information: Details of final salary, accumulated holiday pay, and other entitlements
9. Company Property: List of company properties to be returned and deadline for return
1. Transition Payment Details: Include when employee is entitled to transitievergoeding (transition payment) under Dutch law
2. Non-Compete/Non-Solicitation Reminder: Include if existing employment contract contains post-employment restrictions
3. Garden Leave Arrangements: Include if employee will be placed on garden leave during notice period
4. Reference Provision: Include if employer agrees to provide employment references
5. Settlement Agreement Reference: Include if termination is part of a broader settlement agreement
6. Collective Agreement Provisions: Include if specific provisions from applicable CAO (collective labor agreement) apply to termination
7. UWV Approval Reference: Include if termination requires and has received UWV approval
1. Calculation of Final Payments: Detailed breakdown of final salary, holiday pay, transition payment, and other entitlements
2. Company Property List: Itemized list of company assets to be returned
3. Employee Benefits Termination Schedule: Timeline and details for termination of various employee benefits
4. UWV Authorization: Copy of UWV approval where applicable
5. Handover Document Template: Template for documenting handover of work responsibilities
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