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Self Employment Declaration Letter for the Netherlands

Self Employment Declaration Letter Template for Netherlands

A Self Employment Declaration Letter is a formal document used in the Netherlands that confirms an individual's status as a genuine self-employed professional (ZZP'er). This document, compliant with Dutch tax and employment law, particularly the Wet Deregulering Beoordeling Arbeidsrelaties (DBA), serves as a declaration of independent contractor status. It includes detailed statements about business operations, financial independence, work control, and professional relationships, helping to establish clear differentiation from employment relationships and supporting compliance with Dutch self-employment regulations.

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What is a Self Employment Declaration Letter?

The Self Employment Declaration Letter is a critical document in the Dutch business landscape, used to formally establish and declare an individual's status as a genuine self-employed professional. This document became particularly important following the implementation of the Wet DBA and increased scrutiny of self-employment relationships by Dutch authorities. It serves as a comprehensive declaration covering various aspects of self-employment, including business independence, financial responsibility, and work autonomy. The letter is commonly required when engaging with new clients, during tax audits, or when demonstrating self-employed status to authorities. It helps protect both the contractor and their clients by clearly documenting the nature of the business relationship and compliance with Dutch self-employment criteria.

What sections should be included in a Self Employment Declaration Letter?

1. Personal and Business Information: Full name, business name, KvK number, BTW (VAT) number, business address, and contact details of the self-employed individual

2. Declaration of Independence: Clear statement declaring independent contractor status and absence of employment relationship

3. Business Operations: Description of business activities, services offered, and market position

4. Multiple Client Statement: Declaration regarding working for multiple clients and independence in acquiring clients

5. Financial Risk: Statement about bearing business risks, having own insurance, and financial responsibility

6. Work Control: Declaration about control over own work methods, schedule, and business decisions

7. Investment and Equipment: Statement about own business investments, tools, and equipment

8. Signature and Date: Formal signature block with date and place of signing

What sections are optional to include in a Self Employment Declaration Letter?

1. Professional Qualifications: Section detailing relevant professional qualifications and certifications - include when specialized expertise is relevant to the business

2. Substitute Arrangement: Statement about the ability to send a replacement - include when relevant to the type of services provided

3. Prior Employment Declaration: Statement about any previous employment relationship with current clients - include when there has been previous employment with current clients

4. Industry-Specific Compliance: Declarations related to specific industry regulations - include when operating in regulated industries

What schedules should be included in a Self Employment Declaration Letter?

1. Chamber of Commerce Registration: Copy of KvK registration extract (Uittreksel)

2. VAT Registration: Copy of BTW (VAT) registration confirmation

3. Professional Insurance Certificates: Copies of relevant business insurance policies

4. Professional Qualifications: Copies of relevant professional certificates or qualifications

5. Model Agreements: Copies of any approved model agreements (modelovereenkomsten) used with clients

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions
























Clauses




















Relevant Industries

Information Technology

Construction

Professional Services

Creative Industries

Healthcare

Education

Management Consulting

Engineering

Marketing and Communications

Financial Services

Architecture

Media and Entertainment

Transportation and Logistics

Real Estate

Scientific Research

Relevant Teams

Legal

Human Resources

Procurement

Finance

Compliance

Operations

Project Management Office

Risk Management

Vendor Management

Administration

Relevant Roles

Independent Consultant

Freelance Developer

Self-employed Project Manager

Independent Business Analyst

Freelance Designer

Independent Healthcare Professional

Self-employed Trainer

Freelance Writer

Independent Financial Advisor

Self-employed Engineer

Freelance Marketing Specialist

Independent Architect

Self-employed Research Scientist

Freelance Content Creator

Independent Sales Consultant

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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