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1. Sender's Details: Full name, employee ID (if applicable), department, position, and contact information
2. Date: Current date in formal European format
3. Recipient's Details: Name and title of the appropriate authority (HR Manager/Department Head/Direct Supervisor), company name and address
4. Subject Line: Clear indication that this is a formal salary complaint
5. Opening Statement: Formal introduction stating the purpose of the letter and your current position
6. Issue Description: Detailed explanation of the salary issue (underpayment, delayed payment, incorrect calculation, etc.)
7. Facts and Figures: Specific details about the salary discrepancy, including relevant dates and amounts
8. Legal Basis: Reference to relevant employment contract terms, collective agreements, or Dutch labor laws
9. Request for Resolution: Clear statement of the desired outcome and proposed resolution
10. Closing Statement: Professional conclusion with timeline for expected response
11. Signature Block: Full name, signature, and date
1. Previous Communications: Include when there have been prior attempts to resolve the issue informally
2. Impact Statement: Add when the salary issue has caused significant personal or financial hardship
3. Union Involvement: Include if a union representative is involved or being copied on the complaint
4. Timeline of Events: Add when the issue spans multiple incidents or has a complex history
5. Witness Statements: Include if colleagues can corroborate salary-related promises or agreements
6. Alternative Resolution Proposals: Add when you have multiple suggested solutions to the issue
1. Payslip Copies: Copies of relevant payslips showing the discrepancy
2. Employment Contract: Relevant sections of employment contract relating to salary
3. Communication Records: Copies of emails or other communications regarding the salary issue
4. Calculation Sheet: Detailed calculations showing the discrepancy between actual and expected salary
5. Bank Statements: If relevant, showing irregular or incorrect salary payments
6. CAO Provisions: Relevant sections of applicable collective labor agreement regarding salary
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Professional Services
Transportation
Public Sector
Energy
Telecommunications
Media and Entertainment
Non-Profit Organizations
Agriculture
Mining and Resources
Real Estate
Legal Services
Consulting
Human Resources
Finance
Legal
Payroll
Operations
Administration
Management
Compliance
Employee Relations
Labor Relations
Employee
Manager
Director
Supervisor
Team Lead
Project Manager
Department Head
Specialist
Coordinator
Consultant
Administrator
Analyst
Engineer
Technical Staff
Professional Staff
Executive
Associate
Officer
Representative
Contractor
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