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A Return Proforma Invoice is a critical document in Dutch commercial transactions, particularly when handling returned goods in international trade. This document type is essential for compliance with Dutch customs regulations, VAT requirements, and EU trade laws. It is typically used when goods need to be returned across borders, requiring formal documentation for customs clearance while indicating no commercial transaction is taking place. The Return Proforma Invoice must include specific elements required by Dutch law, such as original invoice references, detailed product descriptions, and declared values matching the original transaction. It serves multiple purposes including customs declaration, transport documentation, and proof of return for tax and accounting purposes. The document is particularly important in the Netherlands due to its role as a major trading hub and its strict requirements for commercial documentation.

1. Company Information: Seller's complete business details including company name, address, VAT number, Chamber of Commerce (KvK) number, and contact information

2. Customer Information: Complete details of the customer returning the goods, including name, address, and VAT number if applicable

3. Original Invoice Reference: Reference number and date of the original invoice/transaction

4. Return Reference Number: Unique reference number for the return transaction

5. Date: Date of the return proforma invoice issuance

6. Item Details: Detailed list of returned items including quantity, original price, product codes, and descriptions

7. Return Reason: Clear indication of why the goods are being returned

8. Value Declaration: Statement of values for customs purposes, typically matching the original invoice

9. Declaration Statement: Standard statement indicating this is a proforma document for return goods with no commercial value