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Reference Letter For Employee Leaving for the Netherlands

Reference Letter For Employee Leaving Template for Netherlands

A Reference Letter For Employee Leaving is a formal document issued under Dutch employment law that provides confirmation of employment and details about an employee's tenure with their former employer. Governed by the Dutch Civil Code (particularly Book 7, Article 656) and compliant with GDPR requirements, this document serves as an official record of employment history, including position(s) held, duration of employment, and optionally, performance assessment. In the Netherlands, employees have a legal right to request such a letter, and employers are obligated to provide factual, truthful information while avoiding any discriminatory or prejudicial content.

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What is a Reference Letter For Employee Leaving?

The Reference Letter For Employee Leaving is a crucial document in the Dutch employment landscape, required under Dutch law when an employment relationship ends. This document serves multiple purposes: it provides official confirmation of employment history, helps employees in their future career endeavors, and offers a standardized way for employers to fulfill their legal obligations under Dutch employment law. The letter must comply with various regulations, including the Dutch Civil Code, GDPR (AVG), and anti-discrimination laws. It typically includes factual information about employment dates, positions held, and main responsibilities, with optional sections for performance assessment if agreed upon. The document is particularly important in the Netherlands, where employment verification is taken seriously and formal documentation is highly valued in professional contexts.

What sections should be included in a Reference Letter For Employee Leaving?

1. Letter Header: Company letterhead, date, reference number if applicable

2. Addressee Details: 'To whom it may concern' or specific recipient details if known

3. Employee Identification: Full name and relevant identifying details of the employee (without including sensitive personal data)

4. Employment Period: Start and end dates of employment

5. Position Details: Job title(s) and main responsibilities

6. Confirmation of Employment: Statement confirming the employment relationship and its nature (full-time/part-time, permanent/temporary)

7. Contact Information: Company contact details for verification purposes

8. Signature Block: Name, position, and signature of the authorized person writing the reference

What sections are optional to include in a Reference Letter For Employee Leaving?

1. Reason for Departure: If mutually agreed and positive, can include reason for leaving (e.g., career advancement, relocation)

2. Performance Assessment: If requested by employee, a brief assessment of their performance, skills, and achievements

3. Attendance Record: If relevant and positive, can include information about reliability and attendance

4. Special Projects: Notable projects or achievements, if applicable and relevant to future employment

5. Professional Development: Training courses completed or qualifications gained during employment

6. Character Reference: If specifically requested and positive, brief statement about personal qualities and team interaction

What schedules should be included in a Reference Letter For Employee Leaving?

1. Employment History Details: If employee held multiple positions, detailed list of roles and dates

2. Certification Copies: Copies of relevant certificates or qualifications obtained during employment

3. Project Overview: If relevant, brief overview of major projects completed (with consideration for confidentiality)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Reference Letter

Cost

Free to use
Relevant legal definitions















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Relevant Industries

Technology

Finance

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Non-Profit

Agriculture

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Relevant Teams

Human Resources

Legal

Personnel Administration

Executive Office

Administration

Corporate Secretariat

Employee Relations

Compliance

Relevant Roles

HR Manager

HR Director

Department Head

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Chief Human Resources Officer

HR Business Partner

HR Administrator

Personnel Officer

Managing Director

CEO

Office Manager

Executive Assistant

Company Secretary

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HR Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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