The Notice Of Service Termination Letter is a crucial document in Dutch employment law used to formally communicate the termination of an employment relationship. It serves as an official record and must comply with strict requirements under Dutch legislation, including the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). The document is used when an employer needs to terminate an employee's contract through proper legal channels, requiring specific content such as termination date, notice period, and transition payment details. The letter must be clear, unambiguous, and contain all legally required information while maintaining professionalism. Timing of delivery is critical, as Dutch law prescribes specific notice periods based on employment duration and applicable collective labor agreements.
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1. Header and Date: Company letterhead, recipient's address, and date of the notice
2. Subject Line: Clear indication that this is a termination notice
3. Recipient Details: Employee's full name, position, and employee ID if applicable
4. Termination Statement: Clear statement of the employment termination decision
5. Effective Date: Specific termination date and notice period details in compliance with Dutch law
6. Reason for Termination: If applicable and required, stating the grounds for termination in accordance with Dutch law
7. Final Payment Details: Information about final salary, vacation days payout, and transition payment (transitievergoeding)
8. Company Property: Instructions regarding return of company property
9. Closing and Signature: Professional closing, name and signature of authorized representative
1. Garden Leave: Include when employee is being placed on garden leave during notice period
2. Non-Compete Reminder: Include when employment contract contains post-termination restrictions
3. Handover Instructions: Include when specific handover of duties/projects is required
4. Benefits Continuation: Include when certain benefits continue post-termination
5. Settlement Agreement Reference: Include when termination is part of a mutual settlement agreement
6. Reference Offer: Include when company is willing to provide employment references
7. Ongoing Obligations: Include when reminding employee of continuing confidentiality obligations
1. Final Payment Calculation: Detailed breakdown of final payment including salary, vacation days, and transition payment
2. Company Property List: Itemized list of company property to be returned
3. Handover Document: Detailed list of projects/responsibilities requiring handover
4. Benefits Summary: Summary of any benefits and their treatment post-termination
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