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Move Out Letter for the Netherlands

Move Out Letter Template for Netherlands

A Move Out Letter is a formal document used in the Netherlands to provide written notice of a tenant's intention to vacate a rental property. This document, governed by Dutch tenancy law (particularly the Dutch Civil Code Book 7), serves as official documentation of the tenant's compliance with notice period requirements and initiates the move-out process. It includes essential information such as the vacation date, property details, and arrangements for final inspection and key handover, while ensuring compliance with Dutch housing regulations and municipal requirements.

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What is a Move Out Letter?

A Move Out Letter is a crucial document in Dutch residential and commercial tenancy relationships, required when a tenant plans to end their lease and vacate a property. This document serves multiple purposes: it provides formal written notice to the landlord, establishes a clear timeline for vacancy, and initiates the process for property inspection and security deposit return. Under Dutch law, particularly the Dutch Civil Code (Burgerlijk Wetboek), tenants must provide proper notice within specified timeframes, typically one calendar month for residential properties. The Move Out Letter should include specific details about the property, intended move-out date, and arrangements for final inspection, while complying with local municipal requirements and housing regulations. This document is essential for protecting both tenant and landlord rights and ensuring a smooth transition of property possession.

What sections should be included in a Move Out Letter?

1. Sender Details: Full name, current rental address, and contact information of the tenant

2. Recipient Details: Landlord's or property management company's name and address

3. Date: Current date and the date of writing the letter

4. Subject Line: Clear indication that this is a notice of moving out

5. Property Identification: Complete address of the rental property being vacated

6. Notice of Vacation: Clear statement of intention to terminate the tenancy and the intended move-out date

7. Current Lease Reference: Reference to the existing lease agreement including its start date

8. Final Inspection Request: Request for property inspection and key handover arrangements

9. Forwarding Address: New address for future correspondence and deposit return

10. Closing: Professional closing with signature and printed name

What sections are optional to include in a Move Out Letter?

1. Reason for Moving: Include when required by lease or when moving due to factors that might affect notice period (e.g., employment relocation)

2. Utility Transfer Notice: Include when utilities are in tenant's name and arrangements need to be made for transfer or disconnection

3. Maintenance Issues: Include if there are existing maintenance issues that need to be documented before moving out

4. Early Termination Details: Include if the move-out date is before the lease end date

5. Special Arrangements: Include if requesting specific arrangements for moving out or final inspection timing

What schedules should be included in a Move Out Letter?

1. Property Inventory List: List of landlord-owned items in the property that need to be accounted for during final inspection

2. Photo Documentation: Current photos of the property condition (if being submitted with the letter)

3. Utility Account Information: List of utility account numbers and provider contact information for transfer/termination

4. Maintenance Report: Documentation of any existing maintenance issues or repairs needed

5. Original Lease Agreement Copy: Copy of the original lease agreement for reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions


















Clauses














Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Social Housing

Corporate Housing

Retail Space Rental

Relevant Teams

Legal

Property Management

Facilities Management

Residential Services

Tenant Relations

Real Estate Operations

Housing Administration

Lease Administration

Building Operations

Customer Service

Relevant Roles

Property Manager

Tenant Relations Manager

Facilities Manager

Real Estate Agent

Housing Officer

Leasing Administrator

Property Administrator

Rental Coordinator

Legal Counsel

Residential Manager

Building Manager

Tenancy Administrator

Housing Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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