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Intra Group Data Sharing Agreement

Intra Group Data Sharing Agreement Template for Netherlands

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Key Requirements PROMPT example:

Intra Group Data Sharing Agreement

"I need an Intra Group Data Sharing Agreement under Dutch law for our financial services group, with specific provisions for sharing customer financial data between our Netherlands headquarters and five European subsidiaries, to be implemented by March 2025."

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Document background
This Intra Group Data Sharing Agreement is essential for corporate groups operating in or from the Netherlands who need to share data between their various entities. The agreement becomes necessary when multiple group companies need to access, process, or transfer data within the corporate structure, ensuring compliance with Dutch law and GDPR requirements. It is particularly relevant for groups with complex data sharing needs, multiple operating entities, or those handling sensitive personal data. The document includes comprehensive provisions for data protection, security measures, and compliance procedures, while addressing specific Dutch legal requirements and corporate group relationships. This agreement is crucial for establishing clear protocols for data sharing, defining responsibilities, and maintaining consistent data protection standards across the group structure.
Suggested Sections

1. Parties: Identification of the group entities participating in the data sharing arrangement

2. Background: Context of the agreement, relationship between the parties, and purpose of data sharing

3. Definitions: Definitions of key terms used throughout the agreement, including GDPR-specific terminology

4. Purpose and Scope: Detailed description of the purposes for data sharing and scope of data processing activities

5. Roles and Responsibilities: Clear designation of roles (controllers/processors) and specific responsibilities of each party

6. Categories of Data and Data Subjects: Description of personal data types and categories of data subjects affected

7. Data Protection Principles: Commitment to GDPR principles and specific measures to ensure compliance

8. Security Measures: Technical and organizational measures required for data protection

9. Data Subject Rights: Procedures for handling data subject requests and ensuring rights are respected

10. Breach Notification: Procedures for reporting and handling personal data breaches

11. Confidentiality: Confidentiality obligations regarding shared data

12. Duration and Termination: Term of the agreement and termination provisions

13. Governing Law and Jurisdiction: Specification of Dutch law as governing law and jurisdiction for disputes

Optional Sections

1. International Transfers: Required when data sharing involves transfers outside the EU/EEA

2. Special Categories of Data: Required when sharing sensitive personal data or special categories under GDPR

3. Sub-processing: Needed when parties may engage sub-processors for data processing

4. Industry-Specific Requirements: Additional provisions for specific industry regulations (e.g., healthcare, financial services)

5. Joint Controller Arrangements: Required when parties act as joint controllers under GDPR

6. Audit Rights: Detailed audit provisions beyond standard compliance monitoring

7. Insurance Requirements: Specific insurance obligations for data protection risks

8. Cost Allocation: Specific provisions for sharing costs related to data protection measures

Suggested Schedules

1. Schedule 1 - Data Processing Details: Detailed specification of data types, processing purposes, and retention periods

2. Schedule 2 - Technical and Organizational Measures: Detailed security and organizational measures for data protection

3. Schedule 3 - Transfer Mechanisms: Details of transfer mechanisms for international data transfers if applicable

4. Schedule 4 - Contact Points: List of key contacts for operational matters and breach reporting

5. Schedule 5 - Sub-processors: List of approved sub-processors and processing activities

6. Appendix A - Data Flow Diagram: Visual representation of data flows between group entities

7. Appendix B - Security Standards: Detailed security standards and requirements

8. Appendix C - Breach Response Plan: Detailed procedures for handling data breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions







































Clauses






























Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Retail

Professional Services

Telecommunications

Energy

Transportation and Logistics

Consumer Goods

Insurance

Real Estate

Education

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Security

IT

Data Protection

Risk Management

Corporate Governance

Operations

Information Management

Privacy

Technology

Data Governance

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

Information Security Manager

IT Director

Chief Information Officer

Group Corporate Secretary

Risk Manager

Operations Director

Chief Technology Officer

Head of Data Governance

Group CEO

Privacy Counsel

Information Management Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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