The Intent Letter For Resignation is a crucial document in Dutch employment relationships, used when an employee wishes to formally terminate their employment contract. This document must comply with Dutch labor law requirements, particularly regarding notice periods specified in the Burgerlijk Wetboek (Dutch Civil Code). It serves multiple purposes: legally documenting the employee's intention to resign, specifying the last working day, and providing a framework for the transition period. The letter should be professional and clear, typically including personal details, current position, intended last working day, and handover commitments. It's essential in maintaining proper documentation for both employer and employee records, and its format should reflect Dutch business customs while ensuring all legal requirements are met.
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1. Personal Information and Date: Full name, employee ID (if applicable), current position, department, and the date of writing
2. Addressee Details: Direct supervisor's or HR manager's name and title, company name and address
3. Statement of Resignation: Clear and unambiguous statement declaring the intention to resign
4. Last Working Day: Specific mention of the intended last day of work, considering the statutory notice period
5. Handover Planning: Brief mention of willingness to ensure smooth transition of responsibilities
6. Expression of Gratitude: Professional acknowledgment of opportunities and experiences during employment
7. Signature Block: Full name, signature, and current contact details
1. Reason for Departure: Brief explanation of resignation reason - include only if maintaining positive relationship and reason is professional
2. Specific Transition Details: Detailed list of ongoing projects and responsibilities - include for complex roles requiring extensive handover
3. Request for Reference: Professional request for a letter of recommendation - include if appropriate for the circumstance
4. Future Contact Details: New contact information - include if willing to be contacted after departure
5. Appreciation for Specific Colleagues: Specific mention of team members or mentors - include if there were particularly meaningful professional relationships
1. Current Project Status Report: Optional attachment detailing status of ongoing projects and key contacts
2. Handover Document: Optional detailed document outlining current responsibilities and procedures
3. Equipment Return List: Optional checklist of company property to be returned before last working day
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