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Employee Police Verification Form

Employee Police Verification Form Template for Netherlands

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Key Requirements PROMPT example:

Employee Police Verification Form

"I need an Employee Police Verification Form compliant with Dutch law for our Amsterdam-based fintech startup, which will be used for screening new employees who will have access to sensitive financial data starting January 2025."

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Document background
The Employee Police Verification Form is a crucial document used in the Netherlands for conducting background checks on potential and existing employees. It is designed to comply with Dutch privacy laws, the GDPR, and specific regulations regarding police record checks and the VOG (Certificate of Good Conduct) system. This form is particularly important when hiring for positions that require high levels of trust, involve working with vulnerable populations, or require access to sensitive information. The document includes sections for personal information collection, consent for background checks, and necessary declarations, while ensuring compliance with data protection requirements. It serves as both a legal record of consent and a standardized method for gathering required information for police verification processes.
Suggested Sections

1. Personal Information: Basic details including full legal name, date of birth, place of birth, nationality, and current address

2. Identity Verification: Details of valid identification documents (passport/ID card number, issuing authority, expiry date)

3. Address History: Previous residential addresses for the past 5 years, including periods of residence

4. Criminal Record Declaration: Self-declaration regarding any criminal convictions or pending criminal cases

5. Data Processing Notice: Information about how the personal data will be processed, stored, and used in compliance with GDPR

6. Consent Statement: Express consent for obtaining police verification and processing personal data

7. Declaration of Truth: Statement confirming that all information provided is true and complete

8. Signature Block: Space for date, signature, and printed name of the employee

Optional Sections

1. International Police Checks: Additional section for employees who have lived abroad, requesting consent for international police checks

2. Position-Specific Requirements: Additional verification requirements based on specific job roles (e.g., working with vulnerable persons)

3. Previous Names: Section for declaring any previous names or aliases, if applicable

4. Emergency Contact Information: Optional section for emergency contact details, if required by company policy

Suggested Schedules

1. Privacy Notice: Detailed information about data protection rights and privacy procedures

2. List of Acceptable ID Documents: Appendix listing all acceptable forms of identification for verification purposes

3. VOG Requirements: Details about the Certificate of Good Conduct (VOG) requirements and process

4. Contact Information: List of relevant contact details for HR department, data protection officer, and relevant authorities

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


























Clauses


















Relevant Industries

Financial Services

Healthcare

Education

Government and Public Sector

Security Services

Childcare and Youth Services

Transportation

Technology and IT

Legal Services

Defense and Military

Aviation

Critical Infrastructure

Banking

Insurance

Social Services

Law Enforcement

Relevant Teams

Human Resources

Legal

Compliance

Security

Risk Management

Employee Relations

Recruitment

Background Screening

Data Protection

Personnel Administration

Relevant Roles

HR Manager

Compliance Officer

Security Officer

Teacher

Healthcare Professional

Financial Advisor

Childcare Worker

Government Official

Bank Employee

Security Guard

Police Officer

Social Worker

IT Security Specialist

Legal Professional

Aviation Personnel

Transport Driver

Corporate Executive

Data Protection Officer

Healthcare Administrator

Financial Controller

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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