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The Appointment Cancellation Letter is a essential business document used in the Netherlands to formally communicate the cancellation of a scheduled appointment or meeting. This document type is particularly important in professional settings where formal record-keeping is required and where cancellation might have legal or financial implications. The letter must comply with Dutch legal requirements, particularly those outlined in the Dutch Civil Code (Burgerlijk Wetboek) regarding notice periods and contractual obligations. An Appointment Cancellation Letter typically includes the original appointment details, reason for cancellation, any applicable fees or refunds, and rescheduling options if available. It serves both as a formal notification and as a legal record of the cancellation, protecting both parties' interests and ensuring clear communication of the cancellation terms.

1. Letterhead and Date: Company/individual's details, recipient's address, and current date

2. Subject Line: Clear indication that this is an appointment cancellation

3. Original Appointment Details: Date, time, and nature of the appointment being cancelled

4. Cancellation Statement: Clear and unambiguous statement of cancellation

5. Reason for Cancellation: Brief, professional explanation for the cancellation (if appropriate)

6. Contact Information: Details for any necessary follow-up communication

7. Closing and Signature: Professional closing, name, and signature of the sender