The Annual Declaration Form is a mandatory document required by Dutch law for entities registered in the Netherlands. It serves as a formal declaration of a company's compliance with various statutory requirements and provides a comprehensive overview of the organization's status during the reporting period. This document is typically submitted alongside annual accounts and reports to the Dutch Chamber of Commerce (KvK) and Tax Authority (Belastingdienst). The form includes declarations about financial status, corporate governance, material changes, and compliance with relevant regulations. It must be completed annually and signed by authorized representatives of the company. The Annual Declaration Form is particularly important as it forms part of the public record and can be relied upon by stakeholders, authorities, and other interested parties as an official statement of the company's status and compliance.
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1. Company Information: Basic details including company name, registration number, address, and fiscal year
2. Declaration Period: Specification of the reporting period covered by the declaration
3. Board Members Declaration: Details and signatures of board members responsible for the declaration
4. Financial Overview: Summary of key financial figures for the reporting period
5. Compliance Statement: Declaration of compliance with relevant laws and regulations
6. Tax Status Declaration: Statement regarding tax position and any special tax statuses
7. Material Changes: Declaration of any material changes in company structure or operations during the reporting period
8. Verification Statement: Confirmation of the accuracy and completeness of provided information
9. Signature Section: Official signatures, dates, and capacities of authorized representatives
1. Subsidiaries Declaration: Required if the company has subsidiary companies or branches
2. International Operations: Required for companies with cross-border activities
3. Shareholder Information: Required for companies with changes in shareholder structure during the reporting period
4. Audit Statement Reference: Required for companies that meet audit requirements based on size criteria
5. Corporate Governance Statement: Required for listed companies or those following specific governance codes
6. Risk Management Declaration: Required for financial institutions or companies under Wft supervision
1. Schedule A - Financial Statements: Detailed financial statements including balance sheet and profit/loss account
2. Schedule B - Related Party Transactions: Overview of all related party transactions during the reporting period
3. Schedule C - Tax Reconciliation: Detailed reconciliation of tax positions and calculations
4. Appendix 1 - Supporting Documents: List of required supporting documentation and attachments
5. Appendix 2 - Compliance Certificates: Copies of relevant compliance certificates and permits
6. Appendix 3 - Board Resolutions: Copies of relevant board resolutions related to the annual declaration
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Finance
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Chief Executive Officer
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