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Annual Declaration Form for the Netherlands

Annual Declaration Form Template for Netherlands

A comprehensive annual declaration document required under Dutch law for registered entities in the Netherlands. This form serves as an official statement of a company's compliance with Dutch regulatory requirements, including financial position, corporate governance, and statutory obligations. The document incorporates declarations regarding the company's operations, financial status, and compliance with Dutch legal and tax requirements during the specified reporting period. It forms part of the mandatory annual reporting package required by Dutch authorities, particularly the Chamber of Commerce (KvK) and Tax Authority (Belastingdienst).

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What is a Annual Declaration Form?

The Annual Declaration Form is a mandatory document required by Dutch law for entities registered in the Netherlands. It serves as a formal declaration of a company's compliance with various statutory requirements and provides a comprehensive overview of the organization's status during the reporting period. This document is typically submitted alongside annual accounts and reports to the Dutch Chamber of Commerce (KvK) and Tax Authority (Belastingdienst). The form includes declarations about financial status, corporate governance, material changes, and compliance with relevant regulations. It must be completed annually and signed by authorized representatives of the company. The Annual Declaration Form is particularly important as it forms part of the public record and can be relied upon by stakeholders, authorities, and other interested parties as an official statement of the company's status and compliance.

What sections should be included in a Annual Declaration Form?

1. Company Information: Basic details including company name, registration number, address, and fiscal year

2. Declaration Period: Specification of the reporting period covered by the declaration

3. Board Members Declaration: Details and signatures of board members responsible for the declaration

4. Financial Overview: Summary of key financial figures for the reporting period

5. Compliance Statement: Declaration of compliance with relevant laws and regulations

6. Tax Status Declaration: Statement regarding tax position and any special tax statuses

7. Material Changes: Declaration of any material changes in company structure or operations during the reporting period

8. Verification Statement: Confirmation of the accuracy and completeness of provided information

9. Signature Section: Official signatures, dates, and capacities of authorized representatives

What sections are optional to include in a Annual Declaration Form?

1. Subsidiaries Declaration: Required if the company has subsidiary companies or branches

2. International Operations: Required for companies with cross-border activities

3. Shareholder Information: Required for companies with changes in shareholder structure during the reporting period

4. Audit Statement Reference: Required for companies that meet audit requirements based on size criteria

5. Corporate Governance Statement: Required for listed companies or those following specific governance codes

6. Risk Management Declaration: Required for financial institutions or companies under Wft supervision

What schedules should be included in a Annual Declaration Form?

1. Schedule A - Financial Statements: Detailed financial statements including balance sheet and profit/loss account

2. Schedule B - Related Party Transactions: Overview of all related party transactions during the reporting period

3. Schedule C - Tax Reconciliation: Detailed reconciliation of tax positions and calculations

4. Appendix 1 - Supporting Documents: List of required supporting documentation and attachments

5. Appendix 2 - Compliance Certificates: Copies of relevant compliance certificates and permits

6. Appendix 3 - Board Resolutions: Copies of relevant board resolutions related to the annual declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions


























Clauses
























Relevant Industries

Financial Services

Manufacturing

Retail

Technology

Healthcare

Professional Services

Construction

Energy

Transportation

Real Estate

Telecommunications

Agriculture

Education

Hospitality

Non-profit Organizations

Relevant Teams

Finance

Legal

Compliance

Corporate Secretariat

Tax

Corporate Governance

Administration

Internal Audit

Executive Management

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Financial Director

Company Director

Board Member

Corporate Secretary

Financial Controller

Compliance Officer

Legal Counsel

Tax Manager

Finance Manager

Managing Director

Audit Manager

Corporate Governance Officer

Administrative Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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