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The Maternity Leave Notice Letter is a crucial document required in Nigerian workplace settings when an employee needs to formally notify their employer of their pregnancy and intention to take maternity leave. Under Nigerian labour law, female employees are entitled to 12 weeks of maternity leave with full pay, and this document serves as the official communication to initiate this process. The letter should be submitted well in advance of the expected delivery date, typically including medical certification of pregnancy, proposed leave dates, and return-to-work plans. This document is essential for ensuring proper workplace planning, maintaining clear communication, and protecting both the employee's rights and the employer's operational needs. It forms part of the employee's official records and helps ensure compliance with Nigerian employment legislation regarding maternity protection.

1. Letter Header: Company name, address, date, and reference number if applicable

2. Recipient Details: Name and title of the immediate supervisor or HR manager, department

3. Subject Line: Clear indication that this is a Maternity Leave Notice

4. Expected Due Date: Statement of the expected date of delivery, supported by medical documentation

5. Leave Duration: Specific dates for the commencement and end of the maternity leave (minimum 12 weeks as per Nigerian Labour Act)

6. Handover Plan: Brief outline of how current responsibilities will be handled during absence

7. Return to Work: Expected date of return to work after maternity leave

8. Contact Information: How to reach the employee during the leave period

9. Closing: Professional closing, signature, and employee details