A Job Termination Letter is a crucial document in Nigerian employment law that formally ends an employment relationship. It must comply with the Labour Act (Cap L1, Laws of the Federation of Nigeria 2004) and other relevant employment legislation. This document is used when an employer needs to terminate an employment contract, whether for cause, redundancy, or other legitimate reasons. The letter should include specific details about the termination date, notice period, final payments, benefit arrangements, and post-employment obligations. Under Nigerian law, the manner of termination must be fair and in accordance with the employment contract and applicable legislation. This document serves as official evidence of termination and helps protect both employer and employee interests by clearly documenting the separation terms.
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1. Letter Header: Company letterhead, date, reference number, and employee's full contact details
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct statement of employment termination, referencing the employment contract and applicable laws
4. Termination Details: Specific information about the termination date, notice period, and whether notice will be worked or paid in lieu
5. Reason for Termination: Clear statement of the grounds for termination, ensuring compliance with Nigerian Labour Act
6. Final Payments: Details of salary, benefits, and other entitlements up to the termination date
7. Company Property: List of company assets to be returned and deadline for return
8. Handover Requirements: Instructions for transitioning work responsibilities
9. Final Instructions: Specific actions the employee needs to take before their last day
10. Closing Statement: Professional conclusion with contact information for further queries
1. Garden Leave: Used when the employee is required to serve notice period away from work while remaining on payroll
2. Non-Compete Reminder: Include when the original employment contract contained non-compete clauses
3. Reference Provision: Details about the company's policy on providing references
4. Severance Package: When additional compensation beyond statutory requirements is being offered
5. Continuation of Benefits: If certain benefits will continue post-termination
6. Legal Rights Reservation: When there are concerns about potential disputes or legal claims
7. Exit Interview: When an exit interview is required as part of the termination process
1. Schedule A - Financial Settlement: Detailed breakdown of final payment including salary, benefits, deductions, and any severance
2. Schedule B - Company Property Checklist: Itemized list of company assets to be returned
3. Schedule C - Handover Document Template: Template for documenting current projects and responsibilities
4. Appendix 1 - Employee Benefits Summary: Summary of benefit entitlements and termination dates
5. Appendix 2 - Exit Procedures: Detailed checklist of all required exit procedures and deadlines
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