The Job Release Letter is a critical document in Nigerian employment practice, typically used when an employee's service with a company is being terminated, whether through resignation, mutual agreement, or other circumstances. This document serves multiple purposes: it formally acknowledges the end of the employment relationship, confirms the settlement of all financial obligations, addresses the return of company property, and provides mutual releases from future claims. The letter must comply with Nigerian labor laws, particularly the Labour Act and Employee's Compensation Act, and should address all relevant tax and pension considerations. It's essential for protecting both employer and employee interests and providing clear documentation of the employment termination process. The Job Release Letter often forms part of the final documentation package provided to departing employees and may be required for future reference or legal purposes.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Job Release Letter
3. Employment Details: Confirmation of employment period, position held, and effective date of termination
4. Acknowledgment of Resignation: Reference to employee's resignation letter and acceptance of the same
5. Final Settlement: Details of final salary, benefits, and any other payments due
6. Company Property: Confirmation of return of all company property and documentation
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Mutual Release: Statement releasing both parties from future claims
9. Contact Information: Details for future correspondence and reference requests
10. Signature Block: Space for authorized signatory and employee acknowledgment
1. Non-Compete Reminder: Include when the employee was subject to non-compete restrictions
2. Handover Process: Required for senior positions or when specific handover procedures are necessary
3. Outstanding Projects: Include when there are ongoing projects requiring documentation
4. Benefits Continuation: Include when there are post-employment benefits or insurance coverage
5. Reference Letter: Optional confirmation of willingness to provide references
6. Exit Interview: Include when an exit interview is required or has been conducted
1. Schedule A - Final Payment Calculation: Detailed breakdown of final salary, benefits, deductions, and any other payments
2. Schedule B - Company Property Checklist: List of company property to be returned with confirmation of receipt
3. Schedule C - Outstanding Benefits: Details of any pro-rated or outstanding benefits, leave days, or allowances
4. Appendix 1 - Handover Documents: List of documents and information to be handed over, if applicable
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Oil and Gas
Telecommunications
Healthcare
Education
Retail
Construction
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Mining
Agriculture
Transportation and Logistics
Media and Entertainment
Real Estate
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Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Production
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Managing Director
Department Manager
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Project Manager
Software Developer
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Technical Support Engineer
Research Analyst
Customer Service Representative
Production Supervisor
Quality Control Inspector
Business Development Manager
Legal Counsel
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