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1. Letter Header: Company letterhead, date, reference number, and recipient's details
2. Subject Line: Clear indication that this is an Employee Clearance Letter
3. Employment Details: Employee's name, ID, position, department, and duration of employment
4. Clearance Confirmation: Statement confirming all company properties have been returned and obligations settled
5. Financial Clearance: Confirmation that all financial matters including salary, benefits, and expenses have been settled
6. No Dues Statement: Declaration that there are no pending dues or obligations from either party
7. Future Employment: Statement that the employee is free to pursue other employment opportunities
8. Authorization: Signature block with name and title of authorized signatory
1. Project Handover: Confirmation of proper handover of ongoing projects, used when employee was handling critical projects
2. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, used when employee had access to sensitive information
3. International Assignment Clearance: Additional clearance for employees who worked on international assignments
4. Performance Summary: Brief statement about employment conduct, used when specifically requested by employee
5. Reason for Separation: Statement of separation reason, included only when mutually agreed and positive
1. Departmental Clearance Form: Attached form showing clearance from all relevant departments (IT, Finance, HR, etc.)
2. Property Return Checklist: List of company properties returned with verification signatures
3. Final Settlement Statement: Detailed statement of final payments and settlements
4. Tax Clearance Certificate: Copy of tax clearance certificate if required
Banking and Financial Services
Manufacturing
Technology and Telecommunications
Oil and Gas
Professional Services
Healthcare
Education
Retail
Construction
Transportation and Logistics
Agriculture
Mining
Public Sector
Non-Profit Organizations
Human Resources
Legal
Compliance
Administration
Finance
Operations
Corporate Secretariat
Employee Relations
Payroll
Risk Management
HR Manager
HR Director
Legal Counsel
Compliance Officer
Administrative Manager
Department Head
Finance Manager
Operations Manager
Company Secretary
HR Administrator
Personnel Officer
Employee Relations Manager
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