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Appraisal Transfer Letter

Appraisal Transfer Letter Template for Nigeria

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Key Requirements PROMPT example:

Appraisal Transfer Letter

"I need an Appraisal Transfer Letter for an employee moving from the Finance to Marketing department effective March 1, 2025, including their last two performance reviews and current development goals."

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Document background
The Appraisal Transfer Letter is a crucial document in Nigerian corporate practice, designed to ensure seamless transition of employee performance records across organizational units. It becomes necessary when an employee changes departments, transfers between subsidiaries, or moves to a different organizational entity while maintaining their employment relationship. The document must comply with Nigerian Labour Act requirements and data protection regulations, particularly regarding the handling of personal and performance-related information. It typically includes current performance ratings, historical appraisal data, ongoing development plans, and any performance-related commitments that need to be honored by the receiving unit. This document type is especially important in larger organizations where formal performance management systems are in place and proper documentation of transfers is essential for maintaining accurate employee records.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is an Appraisal Transfer Letter

3. Employee Information: Full name, employee ID, current position, and department of the employee

4. Transfer Context: Brief explanation of why the appraisal records are being transferred

5. Appraisal Period: Specific time period covered by the transferred appraisal records

6. Current Performance Status: Summary of the employee's current performance rating and key achievements

7. Transfer Details: Information about the receiving department/entity and relevant contact persons

8. Effective Date: Date from which the transfer takes effect

9. Closing: Standard closing, signature block, and authorization details

Optional Sections

1. Outstanding Goals: Include when there are ongoing performance objectives that need to be transferred and monitored

2. Special Achievements: Include when the employee has received special recognition or awards during the appraisal period

3. Development Plans: Include when there are ongoing training or development programs that need to be continued

4. Performance Improvement Plans: Include if the employee is currently under a performance improvement plan that needs to be continued

5. Confidentiality Notice: Include when handling sensitive performance information or when required by company policy

Suggested Schedules

1. Performance History Summary: Detailed summary of performance ratings and evaluations for past review periods

2. Key Performance Indicators: List of KPIs and their status at the time of transfer

3. Training Records: Summary of completed training programs and certifications

4. Previous Appraisal Forms: Copies of formal appraisal documents from previous review periods

5. Acknowledgment Form: Form to be signed by both transferring and receiving managers

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses
















Relevant Industries

Banking and Financial Services

Oil and Gas

Manufacturing

Telecommunications

Healthcare

Education

Professional Services

Construction

Technology

Retail

Public Sector

Agriculture

Mining

Transportation and Logistics

Hospitality

Relevant Teams

Human Resources

Performance Management

Talent Management

Learning & Development

Employee Relations

Legal

Compliance

Corporate Services

Personnel Administration

Industrial Relations

Relevant Roles

HR Manager

HR Business Partner

Performance Management Specialist

Department Manager

Team Leader

Supervisor

HR Director

Talent Management Officer

Learning and Development Manager

Employee Relations Manager

Compliance Officer

HR Administrator

Department Head

Division Director

Line Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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