¶¶Òõ¶ÌÊÓƵ

All Countries
Corporate Governance
Site Meeting Minutes

Site Meeting Minutes Template for Malaysia

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Site Meeting Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Site Meeting Minutes

"I need Site Meeting Minutes for a large residential development project in Kuala Lumpur, with particular emphasis on safety protocols and coordination between 5 subcontractors, scheduled for the weekly site meetings starting March 2025."

Celebrated by
Collaborations with
Investors
Document background
Site Meeting Minutes are essential documentation tools in Malaysian construction projects, required under local construction industry regulations and best practices. These minutes serve as the official record of regular site meetings where project stakeholders discuss progress, issues, and decisions. The document must comply with Malaysian law, particularly the Construction Industry Development Board Act 1994 and related regulations. Site Meeting Minutes typically include attendance records, progress updates, safety discussions, quality matters, and action items. They play a crucial role in project governance, serving as both a management tool and a legal record that can be referenced in potential disputes. The minutes should be prepared promptly after each meeting and distributed to all relevant parties for review and approval.
Suggested Sections

1. Meeting Information Header: Project name, meeting number, date, time, location, and next meeting details

2. Attendance: List of all attendees, their roles, companies, and any apologies for absence

3. Previous Minutes: Confirmation of previous minutes and status of their approval

4. Outstanding Actions: Review of actions from previous meetings and their current status

5. Progress Update: Current project progress, including percentage completion and key milestones

6. Health and Safety Matters: Discussion of safety issues, incidents, and preventive measures

7. Quality Issues: Quality control matters, inspections, and any defects identified

8. Programme and Planning: Schedule updates, delays, and recovery plans

9. Design and Technical Issues: Discussion of technical matters and design decisions

10. Material and Equipment: Status of material deliveries and equipment on site

11. New Action Items: New tasks assigned, responsible parties, and deadlines

12. Any Other Business: Additional matters discussed not covered in other sections

13. Next Meeting: Confirmation of next meeting date, time, and location

14. Approval Section: Space for chairman's signature and date of minutes distribution

Optional Sections

1. Weather Conditions: Include when weather impacts are significant to project progress

2. Contractual Issues: Include when contractual matters or variations are discussed

3. Cost and Financial Matters: Include when budget discussions or financial decisions are made

4. Stakeholder Comments: Include when external stakeholders attend or provide input

5. Risk Register Update: Include when new risks are identified or existing risks are reviewed

6. Sustainability Matters: Include when environmental or sustainability issues are discussed

7. Permit and Compliance: Include when regulatory compliance matters are discussed

Suggested Schedules

1. Attendance Sign-in Sheet: Scanned copy of physical attendance record with signatures

2. Progress Photographs: Key photographs discussed during the meeting

3. Updated Programme: Latest project schedule discussed in the meeting

4. Drawing Register: List of drawings reviewed or discussed

5. RFI Log: Updated Request for Information log discussed

6. Site Inspection Reports: Any formal inspection reports referenced

7. Safety Statistics: Updated safety performance metrics discussed

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Construction

Real Estate Development

Infrastructure

Industrial Development

Commercial Development

Residential Development

Mining

Oil and Gas

Manufacturing

Utilities

Telecommunications

Healthcare

Education

Hospitality

Retail

Relevant Teams

Project Management

Construction

Engineering

Quality Assurance

Health and Safety

Contract Administration

Project Controls

Site Operations

Technical Services

Document Control

Planning and Scheduling

Risk Management

Relevant Roles

Project Manager

Site Manager

Construction Manager

Project Engineer

Site Engineer

Contract Administrator

Project Coordinator

Document Controller

Quality Assurance Manager

Health and Safety Manager

Construction Director

Project Director

Site Supervisor

Resident Engineer

Clerk of Works

Technical Manager

Construction Planner

Project Control Manager

Contract Manager

Client Representative

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of Meeting Business Communication

A formal Malaysian business meeting record documenting proceedings, decisions, and action items in compliance with local corporate governance requirements.

find out more

Marketing Meeting Notes

Official documentation of marketing meeting proceedings compliant with Malaysian business regulations and standard practices.

find out more

Subject Meeting Minutes

A formal record of meeting proceedings and decisions compliant with Malaysian corporate governance requirements and the Companies Act 2016.

find out more

Client Meeting Notes

A formal record of client meetings under Malaysian jurisdiction, documenting key discussions, decisions, and action items in compliance with local legal requirements.

find out more

Workers Committee Minutes Of Meeting

An official record of proceedings and decisions from worker-management committee meetings in Malaysia, compliant with local labor laws.

find out more

Weekly Meeting Notes

Official template for weekly meeting minutes compliant with Malaysian corporate governance requirements and business practices.

find out more

Verbatim Minutes Of Meeting

A word-for-word record of official meeting proceedings compliant with Malaysian corporate law and governance requirements.

find out more

Society Meeting Minutes

Official record of society meeting proceedings and decisions under Malaysian law, compliant with the Societies Act 1966.

find out more

Risk Management Committee Minutes

Official minutes documenting Risk Management Committee proceedings and decisions in Malaysia, complying with local corporate governance requirements and regulatory guidelines.

find out more

Meeting Minutes Form

A Malaysian-compliant meeting minutes form for recording corporate meeting proceedings and decisions under local company law requirements.

find out more

General Meeting Minutes

A formal record of proceedings and decisions made during company general meetings, compliant with Malaysian Companies Act 2016 requirements.

find out more

Club Meeting Minutes

Official record of club meeting proceedings and decisions in Malaysia, compliant with Societies Act 1966 requirements.

find out more

Site Meeting Minutes

A formal record of construction site meetings in Malaysia, documenting key decisions and actions in compliance with CIDB regulations.

find out more

In Camera Meeting Minutes

A confidential record of private meeting proceedings and decisions under Malaysian law, documenting sensitive discussions and resolutions made during closed-door sessions.

find out more

Executive Meeting Minutes

Official record of executive-level meetings compliant with Malaysian corporate law and governance requirements.

find out more

Company Meeting Minutes

Official legal record of company meeting proceedings and decisions under Malaysian law, documenting key discussions and resolutions.

find out more

Minutes Of Board Meeting Of Private Company

Official record of board meeting proceedings and decisions for a private company in Malaysia, compliant with local corporate law requirements.

find out more

Meeting Minutes With Action Items

A Malaysian-compliant formal record of meeting proceedings, decisions, and action items, including attendee details, discussion points, and assigned responsibilities.

find out more

New Business In Meeting Minutes

Official Malaysian business meeting minutes documenting corporate decisions and proceedings in compliance with local corporate law requirements.

find out more

Secretary Meeting Minutes

Official record of corporate meeting proceedings and decisions in Malaysia, maintained under Companies Act 2016 requirements.

find out more

Research Meeting Minutes

Official documentation of research meeting proceedings and decisions under Malaysian jurisdiction.

find out more

Trust Meeting Minutes

Official record of trust meeting proceedings and decisions in Malaysia, compliant with local trust laws and governance requirements.

find out more

Kick Off Meeting Minutes

Official Malaysian business document recording key decisions and action items from a project's initial kick-off meeting, compliant with Malaysian corporate governance requirements.

find out more

Decision Minutes

Official record of corporate meeting decisions and resolutions under Malaysian law, documenting key discussions and outcomes for legal and governance purposes.

find out more

Association Meeting Minutes

Official record of association meeting proceedings and decisions in Malaysia, compliant with the Societies Act 1966.

find out more

Annual Meeting Minutes

Official record of company Annual General Meeting proceedings under Malaysian corporate law.

find out more

Informal Meeting Minutes

A structured record of informal business meetings in Malaysia, capturing key discussions, decisions, and action items while adhering to local business practices.

find out more

Family Meeting Minutes

A formal record of family meeting proceedings in Malaysia, documenting discussions, decisions, and actions while complying with local legal requirements and cultural considerations.

find out more

Project Meeting Minutes

Official record of project meeting proceedings and decisions under Malaysian jurisdiction, documenting key discussions and action items.

find out more

Departmental Meeting Minutes

A Malaysian law-compliant official record of departmental meeting proceedings, discussions, and decisions, adhering to corporate governance standards.

find out more

Sales Meeting Minutes

A Malaysian-compliant formal record of sales meetings documenting discussions, decisions, and action items for sales activities.

find out more

Committee Minutes

Official record of committee meeting proceedings and decisions under Malaysian corporate law and governance requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.