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Overtime Form for Malaysia

Overtime Form Template for Malaysia

This document is a standardized overtime form designed for use in Malaysian organizations, compliant with the Employment Act 1955 and related Malaysian employment regulations. It serves as an official record of overtime hours worked by employees, including detailed information about the timing, duration, and justification for overtime work. The form incorporates necessary elements for calculating overtime compensation at different rates (1.5x for normal days, 2x for rest days, and 3x for public holidays) and includes approval workflows to ensure proper authorization of overtime work. It also maintains compliance with Malaysian statutory requirements for employment record-keeping and overtime documentation.

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What is a Overtime Form?

The Overtime Form is a crucial document used in Malaysian organizations to comply with local employment laws and regulations, particularly the Employment Act 1955 and the Employment (Limitation of Overtime Work) Regulations 1980. This form is required whenever employees work beyond their normal working hours, serving as both a request mechanism and a record-keeping tool. It captures essential information including the employee's details, specific overtime hours worked, justification for overtime, applicable rates, and necessary approvals. The form helps organizations maintain accurate records for payroll processing, labor law compliance, and internal audit purposes. It's designed to accommodate various overtime scenarios including normal working days, rest days, and public holidays, ensuring proper computation of overtime rates as mandated by Malaysian law.

What sections should be included in a Overtime Form?

1. Employee Information: Basic details including employee name, ID number, department, and position

2. Time Period: The specific period for which overtime is being claimed (date range)

3. Regular Working Hours: Employee's normal working hours and schedule for reference

4. Overtime Details: Detailed breakdown of overtime hours worked, including start and end times for each day

5. Reason for Overtime: Justification for the overtime work performed

6. Rate Calculation: Calculation of applicable overtime rates (1.5x for normal days, 2x for rest days, 3x for public holidays)

7. Total Hours and Amount: Summary of total overtime hours and amount payable

8. Verification and Approval: Signatures and approval sections for employee, supervisor, and HR

What sections are optional to include in a Overtime Form?

1. Public Holiday Details: Additional section for recording overtime worked during public holidays, used when overtime includes public holiday work

2. Rest Day Overtime: Special section for recording rest day overtime, used when overtime includes work on designated rest days

3. Meal Allowance Claim: Section for claiming meal allowances if applicable under company policy for extended overtime

4. Transport Claim: Section for claiming transportation expenses if applicable for late night overtime

5. Project Code: For organizations that need to allocate overtime costs to specific projects or cost centers

What schedules should be included in a Overtime Form?

1. Schedule A - Overtime Calculation Sheet: Detailed calculation sheet showing how overtime pay is computed including different rates

2. Schedule B - Monthly Overtime Summary: Summary of all overtime worked in the month for tracking cumulative hours

3. Schedule C - Department Approval Matrix: Reference table showing approval authorities based on number of overtime hours

4. Appendix 1 - Company Overtime Policy: Reference to relevant company policies regarding overtime work and claims

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions




















Clauses















Relevant Industries

Manufacturing

Construction

Retail

Healthcare

Information Technology

Logistics

Hospitality

Banking

Telecommunications

Oil and Gas

Food and Beverage

Professional Services

Relevant Teams

Human Resources

Payroll

Finance

Operations

Production

Manufacturing

Quality Control

Customer Service

Information Technology

Sales

Maintenance

Security

Facilities

Administration

Research and Development

Relevant Roles

Production Operator

Manufacturing Supervisor

Project Manager

Software Developer

Customer Service Representative

Nurse

Security Officer

Warehouse Supervisor

Sales Executive

Restaurant Manager

Bank Teller

Construction Worker

Site Engineer

Administrative Assistant

Maintenance Technician

Quality Control Inspector

Laboratory Technician

Retail Store Manager

Call Center Agent

Logistics Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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