The Overtime Form is a crucial document used in Malaysian organizations to comply with local employment laws and regulations, particularly the Employment Act 1955 and the Employment (Limitation of Overtime Work) Regulations 1980. This form is required whenever employees work beyond their normal working hours, serving as both a request mechanism and a record-keeping tool. It captures essential information including the employee's details, specific overtime hours worked, justification for overtime, applicable rates, and necessary approvals. The form helps organizations maintain accurate records for payroll processing, labor law compliance, and internal audit purposes. It's designed to accommodate various overtime scenarios including normal working days, rest days, and public holidays, ensuring proper computation of overtime rates as mandated by Malaysian law.
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1. Employee Information: Basic details including employee name, ID number, department, and position
2. Time Period: The specific period for which overtime is being claimed (date range)
3. Regular Working Hours: Employee's normal working hours and schedule for reference
4. Overtime Details: Detailed breakdown of overtime hours worked, including start and end times for each day
5. Reason for Overtime: Justification for the overtime work performed
6. Rate Calculation: Calculation of applicable overtime rates (1.5x for normal days, 2x for rest days, 3x for public holidays)
7. Total Hours and Amount: Summary of total overtime hours and amount payable
8. Verification and Approval: Signatures and approval sections for employee, supervisor, and HR
1. Public Holiday Details: Additional section for recording overtime worked during public holidays, used when overtime includes public holiday work
2. Rest Day Overtime: Special section for recording rest day overtime, used when overtime includes work on designated rest days
3. Meal Allowance Claim: Section for claiming meal allowances if applicable under company policy for extended overtime
4. Transport Claim: Section for claiming transportation expenses if applicable for late night overtime
5. Project Code: For organizations that need to allocate overtime costs to specific projects or cost centers
1. Schedule A - Overtime Calculation Sheet: Detailed calculation sheet showing how overtime pay is computed including different rates
2. Schedule B - Monthly Overtime Summary: Summary of all overtime worked in the month for tracking cumulative hours
3. Schedule C - Department Approval Matrix: Reference table showing approval authorities based on number of overtime hours
4. Appendix 1 - Company Overtime Policy: Reference to relevant company policies regarding overtime work and claims
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Manufacturing
Construction
Retail
Healthcare
Information Technology
Logistics
Hospitality
Banking
Telecommunications
Oil and Gas
Food and Beverage
Professional Services
Relevant Teams
Human Resources
Payroll
Finance
Operations
Production
Manufacturing
Quality Control
Customer Service
Information Technology
Sales
Maintenance
Security
Facilities
Administration
Research and Development
Relevant Roles
Production Operator
Manufacturing Supervisor
Project Manager
Software Developer
Customer Service Representative
Nurse
Security Officer
Warehouse Supervisor
Sales Executive
Restaurant Manager
Bank Teller
Construction Worker
Site Engineer
Administrative Assistant
Maintenance Technician
Quality Control Inspector
Laboratory Technician
Retail Store Manager
Call Center Agent
Logistics Coordinator
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