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The No Disciplinary Action Letter is a crucial document in Malaysian employment practice that serves to formally conclude a workplace investigation where no misconduct has been established. It is typically issued following a formal investigation process and is essential for maintaining clear employment records and protecting both employer and employee interests. The letter should comply with Malaysian employment legislation, including the Employment Act 1955 and Industrial Relations Act 1967, and should be drafted with consideration of potential future legal implications. This document is particularly important in situations where allegations were made but not substantiated, or where an investigation reveals that no wrongdoing occurred, as it provides official documentation of the outcome and helps maintain the employee's professional reputation.

1. Letter Header: Company letterhead, date, reference number, and address block

2. Subject Line: Clear indication that this is regarding the conclusion of a workplace investigation

3. Investigation Reference: Details of the investigation including dates, nature of allegations, and reference numbers

4. Investigation Outcome: Clear statement that no disciplinary action will be taken

5. Return to Duties: Confirmation that the employee can continue their normal duties

6. Confidentiality Statement: Reminder about maintaining confidentiality regarding the investigation

7. Closing: Standard letter closing with signature block of authorized personnel