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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Project Identification: Clear identification of the construction project, including project name, location, and reference numbers
3. Tender Reference: Reference to the tender submission and any subsequent negotiations or modifications
4. Intent Statement: Clear statement of intention to award the construction contract, subject to conditions
5. Contract Value: Statement of the agreed contract sum and any applicable taxes
6. Scope of Works: Brief description of the construction works to be performed
7. Timeline: Expected date for formal contract execution and project commencement
8. Conditions Precedent: List of conditions that must be fulfilled before formal contract award
9. Closing and Signature: Formal closing, signature block, and company stamp
1. Performance Bond Requirement: Include when a performance bond is required before contract award
2. Insurance Requirements: Include when specific insurance coverage must be secured before contract award
3. Confidentiality Statement: Include when dealing with sensitive projects or when required by organizational policy
4. Limited Authority to Proceed: Include when preliminary works are authorized before formal contract execution
5. Parent Company Guarantee: Include when dealing with subsidiary companies or special purpose vehicles
6. Local Authority Requirements: Include when specific local authority approvals or permits are needed before contract award
1. Schedule A - Key Commercial Terms: Summary of main commercial terms agreed during tender negotiations
2. Schedule B - Preliminary Works Schedule: If applicable, list of authorized preliminary works
3. Schedule C - Required Documentation: List of documents required for formal contract execution
4. Appendix 1 - Project Timeline: Key dates and milestones for contract execution and project commencement
5. Appendix 2 - Insurance Requirements: Detailed insurance requirements and coverage limits
6. Appendix 3 - Performance Bond Format: Prescribed format for the performance bond if required
Commercial Construction
Residential Development
Infrastructure Development
Industrial Construction
Healthcare Construction
Education Facilities
Retail Development
Hospitality Construction
Government Buildings
Mixed-use Development
Transportation Infrastructure
Energy and Utilities
Legal
Procurement
Project Management
Commercial
Operations
Risk Management
Finance
Business Development
Technical Services
Contract Administration
Project Director
Construction Manager
Contracts Manager
Project Manager
Commercial Director
Legal Counsel
Quantity Surveyor
Chief Executive Officer
Managing Director
Technical Director
Procurement Manager
Risk Manager
Business Development Manager
Operations Director
Chief Financial Officer
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