A Letter Acknowledging Receipt Of Letter is a crucial business document used in Malaysian corporate and legal environments to formally confirm the receipt of important correspondence. This document type is particularly significant under Malaysian law, where written acknowledgments can have important legal implications under the Evidence Act 1950 and Contracts Act 1950. It is commonly used in situations requiring documented proof of receipt, such as legal notices, contract communications, official requests, or important business correspondence. The document typically includes essential details like receipt dates, reference numbers, and document descriptions, serving both as a courtesy confirmation and a legally relevant record. In the Malaysian business context, such formal acknowledgments are considered best practice for maintaining clear communication records and protecting parties' interests.
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1. Letter Header: Include sender's details, recipient's details, date, and reference number of the acknowledgment letter
2. Reference to Original Letter: Clear identification of the letter being acknowledged, including its date, reference number, and subject matter
3. Confirmation of Receipt: Express statement confirming receipt of the specified letter
4. Date of Receipt: Specific mention of when the original letter was received
5. Closing and Signature: Professional closing, signature block with name and designation of the acknowledging party
1. Summary of Contents: Brief summary of the key points of the received letter, used when there's a need to confirm understanding of specific content
2. Response to Specific Points: Brief responses to any specific points that require immediate acknowledgment, used when the original letter requests specific confirmations
3. Next Steps: Information about any actions to be taken in response to the received letter, used when follow-up actions are required
4. Timeline Acknowledgment: Acknowledgment of any deadlines or timelines mentioned in the original letter, used when time-sensitive matters are involved
5. Document List: List of any attachments or enclosures received with the original letter, used when multiple documents were received
1. List of Received Documents: Detailed inventory of all documents received, if multiple documents were enclosed with the original letter
2. Reference Documents: Copies or summaries of relevant previous correspondence or referenced documents, if needed for context
Authors
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Financial Services
Government and Public Sector
Healthcare
Manufacturing
Construction
Education
Telecommunications
Real Estate
Professional Services
Retail
Transportation and Logistics
Technology
Energy and Utilities
Relevant Teams
Legal
Administration
Compliance
Corporate Secretariat
Operations
Document Control
Records Management
Office Services
Corporate Affairs
Correspondence Management
Relevant Roles
Administrative Assistant
Office Manager
Legal Secretary
Compliance Officer
Corporate Secretary
Legal Counsel
Department Manager
Executive Assistant
Records Manager
Operations Manager
Business Administrator
Document Controller
Correspondence Coordinator
Legal Administrator
Company Secretary
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