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Internship Extension Offer Letter Template for Malaysia

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Key Requirements PROMPT example:

Internship Extension Offer Letter

"I need an Internship Extension Offer Letter for a software development intern whose current term ends in March 2025, extending their internship for an additional 6 months with added responsibilities and a 20% increase in monthly allowance."

Document background
The Internship Extension Offer Letter is utilized when an organization wishes to formally extend the duration of an existing internship program. This document is particularly relevant in the Malaysian business context where internships are common across various industries and often require extension to complete project work or meet educational requirements. The letter should comply with Malaysian employment legislation, including the Employment Act 1955 and relevant regulations governing internships. It typically includes details about the extension period, any modifications to existing terms, continued responsibilities, and updated compensation arrangements. This document is crucial for maintaining clear documentation of the extended relationship between the organization and the intern, while ensuring compliance with local labor laws and organizational policies.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is an internship extension offer

3. Opening Paragraph: Reference to current internship and expression of intent to extend

4. Extension Period: Specific dates of the internship extension period

5. Position and Department: Confirmation of intern's role and department placement

6. Remuneration: Details of allowance or stipend, payment schedule

7. Working Hours: Specification of working days and hours

8. Reporting Structure: Information about supervisor or reporting manager

9. Existing Terms: Reference to continuation of existing internship terms and conditions

10. Acceptance Instructions: How to indicate acceptance of the extension offer

11. Closing: Signature block for authorized company representative

Optional Sections

1. Additional Benefits: Any new or modified benefits specific to the extension period (meal allowances, transport, accommodation)

2. Special Projects: Description of any specific projects or responsibilities for the extension period

3. Performance Review: Details of any performance evaluation conducted leading to the extension

4. Training Opportunities: Any additional training or development opportunities during the extension

5. Modified Terms: Any terms that will change from the original internship agreement

6. Academic Requirements: If the extension is related to academic programs, relevant academic conditions or requirements

Suggested Schedules

1. Original Internship Terms: Copy or summary of original internship terms for reference

2. Job Description: Detailed description of roles and responsibilities during the extension period

3. Benefits Schedule: Detailed breakdown of all benefits and allowances

4. Required Documents: List of documents needed for the extension process

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Professional Services

Retail

Telecommunications

Media and Entertainment

Energy and Utilities

Construction

Hospitality

Agriculture

Transportation and Logistics

Government and Public Sector

Relevant Teams

Human Resources

Legal

Talent Acquisition

Learning & Development

Compliance

Administration

Graduate Recruitment

Employee Relations

Training

Organizational Development

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Talent Acquisition Manager

HR Business Partner

Learning and Development Manager

Department Manager

Program Coordinator

Internship Supervisor

Department Head

Chief Human Resources Officer

Training Manager

Recruitment Specialist

HR Administrator

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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