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Internal Transfer Letter To Employee

Internal Transfer Letter To Employee Template for Malaysia

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Key Requirements PROMPT example:

Internal Transfer Letter To Employee

"I need an Internal Transfer Letter To Employee for a senior software engineer moving from our IT department to head our new Digital Innovation department, effective March 1, 2025, with a 15% salary increase and updated reporting line to the CTO."

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Document background
The Internal Transfer Letter To Employee is a crucial document in Malaysian employment practice, used when an employee is being moved to a different role, department, or location within the same organization. This document is essential for compliance with Malaysian employment law, particularly the Employment Act 1955 and related regulations. It serves multiple purposes: officially documenting the transfer, specifying any changes in employment terms, maintaining clear communication, and ensuring legal compliance. The letter should be issued before the transfer takes effect and typically includes details about the new position, reporting structure, effective date, and any modifications to employment terms. It provides legal protection for both employer and employee by clearly documenting the agreed changes to the employment relationship.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee's current details

2. Subject Line: Clear indication that this is an internal transfer letter

3. Opening Statement: Reference to any prior discussions and confirmation of the transfer decision

4. New Role Details: Specific information about the new position, department, and reporting relationship

5. Transfer Effective Date: Clear statement of when the transfer takes effect

6. Current Terms Continuation: Confirmation of which existing terms and conditions remain unchanged

7. Transfer Terms: Any specific changes to employment terms resulting from the transfer

8. Handover Requirements: Instructions regarding the transition of current responsibilities

9. Acknowledgment: Space for employee's signature to indicate acceptance of the transfer

10. Closing: Standard closing, including contact person for queries and signature of authorized person

Optional Sections

1. Salary Adjustment: Include when the transfer involves changes in compensation

2. Relocation Details: Include when transfer involves change of work location or relocation benefits

3. Probation Period: Include if a probationary period applies to the new role

4. Training Requirements: Include when specific training is required for the new position

5. Benefits Changes: Include when there are changes to employee benefits package

6. Working Hours: Include when transfer involves change in working hours or schedule

7. Special Conditions: Include any role-specific conditions or requirements

Suggested Schedules

1. Job Description: Detailed description of the new role's responsibilities and requirements

2. Revised Benefits Structure: If applicable, detailed breakdown of new benefits package

3. Handover Schedule: Timeline and specific requirements for transitioning current responsibilities

4. Organization Chart: Visual representation of new reporting relationships and department structure

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
















Clauses

















Relevant Industries

Banking & Finance

Manufacturing

Technology

Retail

Healthcare

Education

Construction

Professional Services

Telecommunications

Energy

Hospitality

Logistics

Public Sector

Relevant Teams

Human Resources

Legal

Administration

Compliance

Corporate Secretariat

Operations

Executive Office

Relevant Roles

HR Manager

HR Director

HR Executive

Legal Counsel

Department Manager

Division Head

Operations Manager

Administrative Manager

Compliance Officer

HR Business Partner

Company Secretary

Executive Assistant

Team Leader

Project Manager

General Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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