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Confirmation Of Earnings Letter for Malaysia

Confirmation Of Earnings Letter Template for Malaysia

A formal document issued under Malaysian employment law that officially verifies an individual's employment status and earnings with their current employer. The letter serves as a legally recognized confirmation of income, typically required for various financial, immigration, or employment-related purposes. Compliant with Malaysian Employment Act 1955 and Personal Data Protection Act 2010, this document includes verified details of the employee's compensation, employment duration, and position, authenticated by an authorized company representative.

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Confirmation Of Earnings Letter

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What is a Confirmation Of Earnings Letter?

The Confirmation Of Earnings Letter is a crucial document in the Malaysian business environment, serving as an official verification of an individual's employment income and status. This document is commonly requested for various purposes including mortgage applications, visa processing, credit card applications, tenancy agreements, or employment verification for new positions. The letter must comply with Malaysian employment legislation, particularly the Employment Act 1955 and Personal Data Protection Act 2010, ensuring accurate representation of earnings while protecting sensitive personal information. It typically includes current salary details, employment duration, position held, and may also contain additional compensation information when required. The document must be signed by an authorized representative of the company and usually bears the company's official stamp for authentication.

What sections should be included in a Confirmation Of Earnings Letter?

1. Letter Header: Company letterhead including company name, registration number, address, and contact details

2. Date and Reference: Current date and reference number for the letter

3. Recipient Details: Name and address of the recipient or 'To Whom It May Concern'

4. Subject Line: Clear indication that this is a Confirmation of Earnings Letter

5. Employee Information: Employee's full name, identification number, position, and employment duration

6. Earnings Statement: Current salary/wages, including basic salary and fixed allowances

7. Employment Status: Confirmation of current employment status (permanent, contract, etc.)

8. Authentication: Signature of authorized person, name, designation, and company stamp

What sections are optional to include in a Confirmation Of Earnings Letter?

1. Breakdown of Benefits: Detailed list of additional benefits and variable compensation, used when a comprehensive view of total compensation is required

2. Purpose Statement: Specific statement about the purpose of the letter (visa application, mortgage application, etc.), included when requested by the recipient

3. Historical Earnings: Previous salary information or salary progression, included when specifically requested

4. Employment Terms: Additional details about employment terms, included for visa applications or detailed verification requirements

5. Disclaimer: Legal disclaimers about the use of the letter, included for high-value transactions or international use

What schedules should be included in a Confirmation Of Earnings Letter?

1. Salary History Schedule: Detailed breakdown of salary history over specified period, attached when historical earnings information is requested

2. Benefits Schedule: Comprehensive list of all benefits and their monetary value, attached when detailed compensation information is needed

3. Supporting Documents: Copies of relevant pay slips or other supporting documentation, attached when additional verification is required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions















Clauses












Relevant Industries

Banking and Financial Services

Real Estate

Immigration Services

Education

Healthcare

Manufacturing

Technology

Retail

Construction

Professional Services

Government and Public Sector

Telecommunications

Transportation and Logistics

Hospitality and Tourism

Relevant Teams

Human Resources

Finance

Payroll

Administration

Legal

Corporate Secretariat

Operations

Compensation and Benefits

Relevant Roles

Human Resources Director

HR Manager

Payroll Manager

Finance Director

Financial Controller

HR Administrator

Payroll Administrator

Office Manager

Company Secretary

HR Business Partner

Chief Financial Officer

Administrative Manager

HR Operations Manager

Compensation and Benefits Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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