The Confirmation Of Earnings Letter is a crucial document in the Malaysian business environment, serving as an official verification of an individual's employment income and status. This document is commonly requested for various purposes including mortgage applications, visa processing, credit card applications, tenancy agreements, or employment verification for new positions. The letter must comply with Malaysian employment legislation, particularly the Employment Act 1955 and Personal Data Protection Act 2010, ensuring accurate representation of earnings while protecting sensitive personal information. It typically includes current salary details, employment duration, position held, and may also contain additional compensation information when required. The document must be signed by an authorized representative of the company and usually bears the company's official stamp for authentication.
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1. Letter Header: Company letterhead including company name, registration number, address, and contact details
2. Date and Reference: Current date and reference number for the letter
3. Recipient Details: Name and address of the recipient or 'To Whom It May Concern'
4. Subject Line: Clear indication that this is a Confirmation of Earnings Letter
5. Employee Information: Employee's full name, identification number, position, and employment duration
6. Earnings Statement: Current salary/wages, including basic salary and fixed allowances
7. Employment Status: Confirmation of current employment status (permanent, contract, etc.)
8. Authentication: Signature of authorized person, name, designation, and company stamp
1. Breakdown of Benefits: Detailed list of additional benefits and variable compensation, used when a comprehensive view of total compensation is required
2. Purpose Statement: Specific statement about the purpose of the letter (visa application, mortgage application, etc.), included when requested by the recipient
3. Historical Earnings: Previous salary information or salary progression, included when specifically requested
4. Employment Terms: Additional details about employment terms, included for visa applications or detailed verification requirements
5. Disclaimer: Legal disclaimers about the use of the letter, included for high-value transactions or international use
1. Salary History Schedule: Detailed breakdown of salary history over specified period, attached when historical earnings information is requested
2. Benefits Schedule: Comprehensive list of all benefits and their monetary value, attached when detailed compensation information is needed
3. Supporting Documents: Copies of relevant pay slips or other supporting documentation, attached when additional verification is required
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Immigration Services
Education
Healthcare
Manufacturing
Technology
Retail
Construction
Professional Services
Government and Public Sector
Telecommunications
Transportation and Logistics
Hospitality and Tourism
Relevant Teams
Human Resources
Finance
Payroll
Administration
Legal
Corporate Secretariat
Operations
Compensation and Benefits
Relevant Roles
Human Resources Director
HR Manager
Payroll Manager
Finance Director
Financial Controller
HR Administrator
Payroll Administrator
Office Manager
Company Secretary
HR Business Partner
Chief Financial Officer
Administrative Manager
HR Operations Manager
Compensation and Benefits Manager
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