The Small Event Risk Assessment is a critical document required for organizing and managing events in Malta. It serves as both a planning tool and a compliance document, helping organizers identify and address potential risks while meeting local regulatory requirements. This document is typically required for events with attendance below a certain threshold (usually under 500 people) and must comply with Malta's Occupational Health and Safety Authority Act, Public Gatherings Regulations, and other relevant legislation. It includes comprehensive risk evaluation, control measures, emergency procedures, and specific considerations for various event types, making it essential for obtaining necessary permits and insurance coverage. The assessment helps protect all stakeholders involved and ensures events are conducted safely and legally within Maltese jurisdiction.
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1. Event Details: Basic information about the event including date, time, location, expected attendance, and event type
2. Scope of Assessment: Defines the boundaries and limitations of the risk assessment
3. Methodology: Explains the risk assessment approach and scoring system used
4. Key Stakeholders: Lists all parties involved in event organization and their responsibilities
5. Hazard Identification: Comprehensive list of potential hazards and risks
6. Risk Analysis: Evaluation of likelihood and severity of identified risks
7. Control Measures: Detailed preventive and protective measures for each identified risk
8. Emergency Procedures: Emergency response plans and evacuation procedures
9. Communication Plan: Details of how safety information will be communicated to staff and attendees
10. Monitoring and Review: Procedures for ongoing risk monitoring and assessment updates
1. Crowd Management: Required for events with over 100 attendees, detailing crowd control measures
2. Food Safety: Necessary when food and beverages are being served at the event
3. Noise Management: Required for events with amplified sound or music
4. Weather Contingency: Essential for outdoor events
5. Special Effects Assessment: Required when using pyrotechnics, lighting effects, or other special effects
6. COVID-19 Measures: Required during active public health measures or restrictions
7. Accessibility Arrangements: Detailed section when specific accessibility requirements need to be addressed
8. Environmental Impact: Required for outdoor events or events with significant environmental considerations
1. Schedule A - Site Plan: Detailed layout maps including emergency exits, first aid points, and key facilities
2. Schedule B - Risk Assessment Matrix: Detailed risk scoring and evaluation tables
3. Schedule C - Emergency Contact List: List of all emergency contacts and key personnel
4. Schedule D - Equipment Checklist: Inventory of safety equipment and their locations
5. Schedule E - Incident Report Forms: Template forms for recording any incidents or accidents
6. Appendix 1 - Safety Certificates: Copies of relevant safety certificates and permits
7. Appendix 2 - Insurance Documentation: Copies of insurance policies and coverage details
8. Appendix 3 - Staff Briefing Documents: Safety briefing materials and procedures for event staff
Authors
Relevant legal definitions
Clauses
Relevant Industries
Events and Entertainment
Hospitality
Tourism
Sports and Recreation
Cultural Organizations
Education
Corporate Services
Public Sector
Non-Profit Organizations
Retail and Consumer Services
Relevant Teams
Operations
Health and Safety
Events
Risk Management
Compliance
Facilities Management
Security
Emergency Response
Quality Assurance
Project Management
Relevant Roles
Event Manager
Health and Safety Officer
Risk Assessment Specialist
Venue Manager
Operations Director
Compliance Officer
Security Coordinator
Event Planning Coordinator
Facilities Manager
Insurance Risk Assessor
Project Manager
Site Supervisor
Emergency Response Coordinator
Quality Assurance Manager
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