The Employer Declaration Form is a fundamental document required by Maltese authorities to monitor and ensure compliance with employment regulations and statutory obligations. This form must be submitted by all employers operating in Malta, whether they are local companies, international organizations, or sole traders with employees. The document requires employers to make formal declarations about their employment practices, workforce composition, compliance with labor laws, and adherence to social security and tax obligations. It serves as a key tool for regulatory oversight and helps authorities maintain accurate records of employment practices in Malta. The form typically needs to be updated when there are significant changes in the organization's structure or employment arrangements, and it forms part of the broader compliance framework under Malta's employment legislation.
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1. Employer Information: Basic details of the employer including registered name, registration number, VAT number, and registered address
2. Contact Details: Primary contact information for correspondence including authorized representative name, phone, email, and alternative contact details
3. Nature of Business: Description of business activities, NACE code, and relevant industry classifications
4. Employment Details: Declaration of total number of employees, types of employment contracts, and employment categories
5. Statutory Compliance: Declarations regarding compliance with key employment legislation, social security contributions, and tax obligations
6. Data Protection Statement: Statement confirming compliance with GDPR and local data protection requirements
7. Declaration of Truth: Formal statement confirming the accuracy of provided information
8. Signature Block: Space for authorized signatory details, signature, and date
1. Foreign Employee Declaration: Required when employer has non-EU employees, including work permit details and compliance with immigration laws
2. Collective Agreement Statement: Required when employees are covered by collective agreements, detailing the applicable agreements
3. Training Commitments: Required for employers participating in government training schemes or receiving training incentives
4. Disability Declarations: Required when employer needs to declare compliance with disability employment quotas
5. State Aid Declaration: Required when employer is receiving any form of state aid or government incentives
6. Multiple Business Units: Required when employer operates multiple sites or business units in Malta
1. Employee Categories Schedule: Detailed breakdown of employee categories, positions, and employment types
2. Compliance Checklist: Checklist of required documentation and compliance measures
3. Supporting Documents List: List of required supporting documents to be attached to the declaration
4. Declaration Guidelines: Guidelines for completing the form and understanding obligations
5. Contact Information Updates: Form for notifying authorities of any changes to declared information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Financial Services
Tourism and Hospitality
Information Technology
Healthcare
Retail and Commerce
Construction
Professional Services
Education
Transport and Logistics
Gaming Industry
Maritime Services
Agricultural
Food and Beverage
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Finance
Payroll
Administration
Operations
Executive Management
Risk Management
Corporate Governance
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Compliance Officer
Company Secretary
Chief Financial Officer
HR Administrator
Payroll Manager
Operations Manager
Managing Director
Chief Executive Officer
Administrative Director
Employment Relations Manager
Risk Management Officer
Human Resources Business Partner
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