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1. Notice Header: Contains the date, mode of delivery (Registered Post/Hand Delivery/Courier), and reference number if applicable
2. Recipient Details: Full name and address of the tenant(s), including the complete current rental property address
3. Subject Line: Clear statement indicating this is a notice of termination of tenancy
4. Lease Reference: Details of the original lease agreement including date of execution and property details
5. Notice of Termination: Clear statement of intention to terminate the tenancy with specific end date
6. Legal Compliance Statement: Reference to relevant sections of law (Transfer of Property Act) and lease agreement provisions regarding notice
7. Property Handover Requirements: Specific requirements for returning the property in good condition and returning keys
8. Closing: Formal closing with landlord's details and signature
1. Reason for Termination: Include when there's a specific reason for termination that needs to be documented, especially if required by state-specific laws
2. Security Deposit Details: Include when there are specific arrangements or requirements regarding the return of security deposit
3. Outstanding Payments: Include when there are pending rent payments or utility bills that need to be settled
4. Inspection Arrangements: Include when specific arrangements for final property inspection need to be communicated
5. Forwarding Address Request: Include when requiring tenant to provide forwarding address for future correspondence
6. Without Prejudice: Include when the notice is being sent in the context of ongoing disputes or negotiations
1. Proof of Service: Document recording how and when the notice was served to the tenant
2. Property Inventory: List of property fixtures and fittings that need to be accounted for during handover
3. Utility Account Details: List of utility accounts that need to be transferred or closed
4. Photographic Evidence: If relevant, photographs of property condition at the time of notice
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