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1. Specific System Instructions: Include when preservation involves specific software systems or technical procedures

2. Third Party Notifications: Add when external vendors or contractors need to be notified

3. Confidentiality Statement: Include when the matter requires special confidentiality measures

4. Custodian Interview Process: Add when interviews with data custodians will be required

5. Costs and Resources: Include when preservation efforts may require significant resources or costs

6. International Considerations: Add when the hold involves cross-border data or multiple jurisdictions

1. Appendix A - Affected Systems and Data Types: Detailed list of systems, applications, and types of data subject to the hold

2. Appendix B - Custodian List: List of individuals and departments affected by the legal hold

3. Appendix C - Preservation Checklist: Step-by-step checklist for ensuring compliance with the hold requirements

4. Appendix D - Acknowledgment Form: Template for recipients to acknowledge receipt and understanding of the hold notice

5. Appendix E - FAQ Document: Common questions and answers about the legal hold process

6. Appendix F - Technical Procedures: Detailed technical instructions for preserving specific types of electronic data