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1. Sender's Details: Complete name and address of the person sending the cancellation letter
2. Date: Current date of writing the cancellation letter
3. Recipient's Details: Complete name and address of the other party (landlord/tenant)
4. Subject Line: Clear indication that this is a contract cancellation letter with reference number of original agreement
5. Reference to Original Agreement: Details of the original rental agreement including date of execution and property address
6. Notice of Cancellation: Clear statement of intention to cancel the contract and the effective date
7. Reason for Cancellation: Brief explanation of the reason for contract cancellation
8. Notice Period Confirmation: Confirmation that the notice period as per the original agreement is being honored
9. Closure Details: Information about final inspection, key handover, and other closing procedures
10. Sign-off: Professional closing, name, and signature of the sender
1. Security Deposit Details: Include when discussing return of security deposit, specifying amount and preferred mode of return
2. Pending Payments: Include if there are any outstanding rent payments or utility bills to be settled
3. Maintenance Issues: Include if there are any pending maintenance or repair issues to be addressed
4. Forward Address: Include when sender needs to provide new address for future correspondence
5. Mutual Agreement Statement: Include when the cancellation is by mutual consent of both parties
6. Legal Compliance Statement: Include when specific reference to local rent control laws or regulations is necessary
1. Copy of Original Agreement: Attach a copy of the original rental agreement for reference
2. Property Inspection Report: If available, attach the latest property inspection report
3. Pending Bills Statement: List of any pending utility bills or maintenance charges if applicable
4. Proof of Payment: Copies of recent rent payments or other relevant financial transactions
5. Photographic Evidence: Current photographs of the property condition if relevant to the cancellation
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