Ƶ

Employee Profile Form for India

Employee Profile Form Template for India

A comprehensive document used in India for collecting and maintaining essential employee information in compliance with various labor laws and organizational requirements. The form captures personal details, professional background, statutory information, and other relevant data necessary for employment administration and regulatory compliance. It serves as a primary record-keeping tool that adheres to Indian employment legislation, including the Shops and Establishments Act, Employees' Provident Funds Act, and other relevant labor laws. The document ensures standardized information collection across all employee categories while maintaining data privacy and legal compliance requirements.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Employee Profile Form

Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

What is a Employee Profile Form?

The Employee Profile Form is a fundamental document required for all new hires in Indian organizations, serving as a comprehensive record of employee information. It is designed to collect essential personal, professional, and statutory details necessary for employment administration and regulatory compliance. The form must align with various Indian labor laws, including the Shops and Establishments Act, Employees' Provident Funds Act, and other relevant legislation. It typically includes sections for personal information, employment details, educational background, professional experience, statutory declarations, and necessary appendices for document submissions. The Employee Profile Form also serves as a reference document for HR operations, payroll processing, and statutory reporting requirements, making it an essential tool for workforce management and legal compliance.

What sections should be included in a Employee Profile Form?

1. Personal Information: Basic details including full name, date of birth, gender, marital status, nationality, and contact information

2. Address Details: Current residential address, permanent address, and emergency contact information

3. Identity Information: Government-issued ID details including Aadhaar, PAN, passport (if applicable)

4. Employment Details: Position, department, employee code, date of joining, reporting manager

5. Educational Qualifications: Academic background including degrees, institutions, and year of completion

6. Professional Experience: Previous employment history with company names, positions, and duration

7. Statutory Information: PF, ESI, UAN numbers and other mandatory regulatory information

8. Bank Details: Bank account information for salary disbursement

9. Family Details: Information about dependents and nominees for various benefits

10. Declaration: Employee's confirmation that all provided information is true and accurate

What sections are optional to include in a Employee Profile Form?

1. Skills and Certifications: For positions requiring specific technical skills or professional certifications

2. Medical Information: Health-related information, required for positions with specific physical requirements or in industries with health hazards

3. Previous Government Service: For employees with prior government service experience

4. Foreign National Details: Additional information required for non-Indian employees including visa and work permit details

5. Disability Information: For employees declaring disabilities, to ensure proper workplace accommodations

6. References: Professional references when required by company policy

What schedules should be included in a Employee Profile Form?

1. Appendix A - Identity Document Copies: Checklist and space for attaching copies of required identity documents

2. Appendix B - PF/ESI Forms: Statutory forms for Provident Fund and ESI registration

3. Appendix C - Background Verification Consent: Authorization form for background verification process

4. Appendix D - Code of Conduct Acknowledgment: Employee acknowledgment of company policies and code of conduct

5. Appendix E - Medical Declaration: Self-declaration of health conditions and medical history if required

6. Appendix F - Nomination Forms: Forms for nominating beneficiaries for various company benefits and statutory requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions































Clauses




















Relevant Industries

Information Technology

Manufacturing

Healthcare

Financial Services

Retail

Education

Construction

Hospitality

Telecommunications

Professional Services

Automotive

Pharmaceuticals

Real Estate

Energy

Mining

Agriculture

Media and Entertainment

Transportation and Logistics

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Administration

Payroll

Personnel Management

Employee Relations

Recruitment

Operations

Finance

Relevant Roles

HR Manager

HR Executive

Compliance Officer

Legal Counsel

Payroll Manager

HR Administrator

HR Business Partner

Recruitment Manager

Employee Relations Manager

HR Director

Personnel Officer

HRIS Specialist

HR Operations Manager

Benefits Administrator

HR Coordinator

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Standard Job Application Form

A standardized job application form compliant with Indian employment laws, designed to collect comprehensive candidate information for recruitment purposes.

find out more

Probationary Period Review

A formal evaluation document under Indian law for reviewing and determining an employee's status following their probationary period.

find out more

Termination Of Employment Form

An Indian law-compliant document that formalizes employment termination, outlining terms, conditions, and final settlement details.

find out more

Employee Profile Form

A standardized Indian employment document for collecting and maintaining comprehensive employee information in compliance with local labor laws and organizational requirements.

find out more

Employee Counseling Form

A formal document used in Indian workplaces to record employee counseling sessions, performance issues, and improvement plans in compliance with Indian labor laws.

find out more

New Job Form

An Indian law-compliant employment form that establishes and documents the formal employment relationship between an organization and a new hire.

find out more

Employee Requisition Form

An internal document used in Indian organizations to formally request and approve new or replacement hiring positions, ensuring compliance with local labor laws and organizational policies.

find out more

Salary Contract

An Indian law-compliant employment agreement establishing salary terms, benefits, and working conditions between employer and employee.

find out more

No Dues Form For Employee

An Indian legal document that ensures proper clearance and settlement of all dues and company assets during employee exit, compliant with local labor laws.

find out more

Maternity Leave Form For Government Employees

Standard maternity leave application form for Indian government employees, aligned with national maternity benefit legislation and civil service rules.

find out more

Employee Nomination Form

An Indian legal document allowing employees to designate beneficiaries for their employment-related benefits, compliant with Indian labor laws.

find out more

Onboarding Feedback Form

An Indian law-compliant feedback form for collecting new employee perspectives on the organization's onboarding process and initial experience.

find out more

Employee Suggestion Form

An Indian law-compliant form for employees to submit workplace improvement suggestions, protecting both employer and employee interests.

find out more

Employee Emergency Contact Form

A standardized Indian workplace form for collecting and maintaining employee emergency contact information in compliance with local labor laws and safety regulations.

find out more

Employee Reimbursement Form

A standardized Indian-compliant form for processing employee expense reimbursements, including expense declaration, verification, and approval workflows.

find out more

Employee 90 Day Review

A 90-day employee performance evaluation document compliant with Indian labor laws, used to assess new employees' performance and suitability for continued employment.

find out more

Self Employed Contractor Invoice

A standardized invoice template for self-employed contractors in India, compliant with Indian GST and tax regulations, used for requesting payment for services rendered.

find out more

Employee Salary Certificate

An official document under Indian law certifying an employee's salary and employment status, used for various institutional and financial purposes.

find out more

Employment Letter Of Recommendation

A formal employment recommendation letter under Indian jurisdiction that professionally validates an employee's work history, capabilities, and character for future employment opportunities.

find out more

Evaluation Form For Employees

A legally compliant employee performance evaluation form for use in Indian jurisdiction, designed to facilitate comprehensive assessment of employee performance and development.

find out more

Anonymous Feedback Form For Employees

An Indian law-compliant anonymous feedback form enabling employees to safely provide workplace feedback while maintaining confidentiality.

find out more

Income Verification Form

An Indian-compliant Income Verification Form for validating individual income sources, designed for use by financial institutions and authorized verifying entities.

find out more

Employee Information Form

A standardized form for collecting employee information in compliance with Indian labor laws and regulations.

find out more

Job Application Form

A standardized job application document compliant with Indian employment laws, used to collect applicant information and required declarations.

find out more

Letter Of Employment

An Indian-compliant employment letter that formally establishes employment terms and conditions between an employer and employee under Indian labor laws.

find out more

Employee Clearance Form

A legally-compliant document under Indian law that facilitates and records an employee's formal exit process and departmental clearances.

find out more

Probation Letter For Employee

An Indian law-compliant document establishing terms and conditions of an employee's probationary period, including duration, compensation, and confirmation criteria.

find out more

Employee Request Form

A standardized form used in Indian organizations for processing employee requests and requirements, compliant with Indian labor laws and employment regulations.

find out more

Job Registration Form

A standardized employment registration document compliant with Indian labor laws, used to collect and verify essential employee information and statutory declarations.

find out more

Employee Of The Month Nomination Form

An Indian-compliant nomination form for Employee of the Month recognition, structured to capture and evaluate employee achievements in accordance with local workplace regulations.

find out more

Demotion Letter

A formal document under Indian employment law that officially communicates and documents an employee's demotion, including changes in position, responsibilities, and compensation.

find out more

Employment Verification Form

An Indian law-compliant document that officially verifies current or previous employment status and related details, used for third-party verification purposes.

find out more

Employee Review

A legally compliant employee performance evaluation document under Indian jurisdiction, designed to assess, document, and plan employee development.

find out more

Hiring Agreement

An Indian law-compliant employment contract establishing terms and conditions between employer and employee.

find out more

Employee Record Form

A standardized form for maintaining comprehensive employee records in compliance with Indian labor laws and organizational requirements.

find out more

Employee Complaint Form

A formal document used in Indian workplaces for employees to register workplace complaints or grievances, compliant with Indian labor laws and organizational policies.

find out more

New Hire Form

A legally compliant employment agreement document used in India to formalize the employer-employee relationship and document essential employment terms and conditions.

find out more

Freelance Work Contract

An Indian law-governed contract establishing terms and conditions between a client and freelancer for professional services delivery.

find out more

Employment Physical Form

A comprehensive employment contract template aligned with Indian labor laws, establishing formal terms of employment between employer and employee.

find out more

Sick Leave Form

A standardized Indian sick leave request and documentation form compliant with local labor laws, used for processing and recording employee medical leave.

find out more
See more related templates

ұԾ’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ұԾ’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it